Events Coordinator

Position Summary:  

The Events  Coordinator oversees all Watershed Signature events as well as rental events as needed.   

Key Responsibilities: 

• Manage all aspects of event planning from conception to post event;
• Work collaboratively with departments to produce small and large-scale events including galas and other fundraising events, community events, conferences, and gatherings;
• Serve as point person for all rental inquiries including meeting with clients, promoting the venue, and working with vendors;
• On-site management of rental events that reoccur every year. There are currently 10 scheduled for 2026;
• Coordinate and collaborate with Watershed departments to establish needs for events and serve as liaison among departments throughout the planning process;
• Manage needed volunteers for high-end special events;
• Plan and facilitate logistics for all events, including contract negotiations, venue preparation, catering, entertainment, equipment, décor;
• Oversee guest experiences from conception through post-event, managing on-site preparations, production, and event breakdown, ensuring consistent, high-level service throughout all phases;
• Nurture and build relationships with vendors to craft and implement creative and logistical aspects of all events;
• Troubleshoot and manage any challenges and opportunities that arise before, during and after an event. Ensure all post event facilities are completed;
• And other duties as assigned.

Qualifications:  

• Proven success as an event planner or coordinator
• Strong interpersonal and communication skills
• Experience in maintaining and building enriching vendor relationships
• Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
• Ability to work, adjust, and make swift decisions under pressure
• Flexibility to work nights, and holidays
• Ability to collaborate with diverse needs, personalities, and work styles with optimism and a solution discovery mindset
• Be comfortable with technology and be able to manage and use different software platforms for events.

Compensation & Benefits:  

Salary range: $24–26 per hour, commensurate with experience.  

A collaborative and mission-driven work environment