Events Manager – Melbourne / Sydney

The details

• Position: Events Manager
• Direct reports: Temporary staff and consultants as required
• Reports to: Executive Director, First Nations and Youth Action
• Status: Part time (0.6) – 9 months fixed term contract parental leave cover
• Location: Melbourne or Sydney – other locations and virtual/hybrid work arrangements will be considered
• Award Classification: Manager, Grade 1 (FYA Salary Framework). SCHADs Award Equivalent Level 5 Pay Point 2
• Salary range: $59.466 (1.0 FTE = $99,110) + Superannuation

Role summary

You will support events across the whole of FYA, with a particular focus on

the delivery of events by the First Nations, Youth Action and Young Mayors teams. You are well organised, able to work within financial and time constraints and able to create and maintain systems that ensure multiple tasks are tracked and prioritised.

Key to success will be your highly collaborative nature; ability to see the

big picture, prioritise and have a hands-on approach to get the job done. You will play a key role in supporting safeguarding across the organisation. You will be part of an inclusive team, keen to support your success and growth in this role.

About Us

Young people are facing a series of overwhelming, complex crises. They have the vision and energy to drive historic social change but are excluded from decision-making. FYA exists to back young people. We back them with the training, resources, and connections they need, so they have the power to create lasting change in the face of injustice.

We are an independent nonprofit dedicated to building the capacity, voice, and power of young changemakers. With a team full of strategists, advocates, facilitators (to name a few) our headquarters are in Melbourne (Naarm) but our teams work remotely around the country.

Our values

• We respect and back First Nations young people and their communities
• We back young people
• We shift power to young people with lived experience
• We dream big
• We care about each other
• We are always learning
• We celebrate impact

Our work is guided by a commitment to beating injustice. We strongly encourage applications from First Nations people, young people, people of colour, women, people with disability, people from LGBTIQA+ communities, and people with lived experience of economic injustice and housing insecurity. We recognise that our sector (philanthropy and nonprofits) has systematically excluded these communities. The problems we face are complex and the more diversity of experiences we can bring to the table, the better our solutions are. Even if you only meet only some of what we’re looking for, we’d love to hear from you.

What we offer

• A dynamic workplace. We are a flexible, values-led and impact-driven workplace that combines the best of in-person connection and virtual efficiency.
• Generous leave conditions and flexible work. FYA is committed to a flexible workplace, and offers opportunities for part-time work, paid cultural and ceremonial leave, gender affirmation leave, and paid leave for your birthday.
• Attractive remuneration. Our key asset is our team, and we are committed to recruiting and retaining experts in youth engagement and social change. We pay competitively and offer salary packaging.
• Extensive commitment to professional development.

About the Events Manager role

• Highly organised and proactive, in this diverse role you will manage the delivery of events that back young people to transform the future. You will provide a broad range of administrative and logistical support including stakeholder communication, developing and ensuring adherence to processes around accessibility and wellbeing at events, compliance and risk management, ensuring event staff are appropriately trained, as well as venue and travel management.
• You will support the development, implementation, and maintenance of effective safeguarding policies and procedures within the organisation. Supporting the organisation to operate in accordance with relevant laws, regulations, and best practices to safeguard the well-being of young people.

What you’ll do

Events

• Support the team to design engaging, safe and successful events.
• Manage the administrative and logistical requirements of specific events to back young people
• Manage the design and production of FYA events.
• Develop and ensure adherence to processes that prioritise accessibility and risk management at events.
• Create and manage event schedules.
• Plan events with attention to budget and time constraints.
• Liaise with FYA staff, participants, speakers and members of the public as required.
• Manage relationships with vendors and external hire companies as required.
• Support the design, development and production of event marketing, promotional and communication related material.
• Report on the success and delivery of events, conduct debriefs.
• Other event and program related duties as required.

Safeguarding

• Support the development and reviewing of safeguarding policies and procedures in line with legislative requirements, industry standards, and organisational needs. Ensure policies are clear, accessible, and regularly updated.
• Coordinate and deliver safeguarding training programs for staff, volunteers, and relevant stakeholders. Raise awareness of safeguarding issues and promote a culture of accountability across the organisation.
• Support the establishment of clear reporting mechanisms for safeguarding concerns or incidents.
• Support teams with consent forms for programs.

Who we’re looking for

You have:

• Experience managing projects and events including planning and delivery, budget tracking, stakeholder relationship management and evaluation.
• Experience supporting or developing safeguarding policies, procedures and training.
• High-level written and oral communication skills and the ability to communicate and liaise effectively and sensitively at all levels, both internally and externally.
• Ability to balance conflicting priorities and maintain a flexible, resourceful approach while working to deadlines.
• Meticulous attention to detail and strong time management.
• Event management skills and problem solving ability.

Other important things

• Working with Children Check is a mandatory requirement of this position; we’ll help you with this if you are successful.
• Applicants for this role must have a valid, legal right to work in Australia.

Click apply now and follow the application process.

• You will be asked two questions in your application in which you’re required to provide brief answers (no more than 500 words each).
  • Please give a description of yourself and what excites you about this role and working for FYA
  • How does your experience fit with who we’re looking for?
  • We are open to receiving this as a video, audio or written piece e.g. poetry or essay (no more than 500 words each), a video or audio (no more than five mins). For video or audio applications please send your responses to [email protected]
• Successful candidates will be called for an interview in the week of August 5th 2024

For more information or a confidential discussion about the role contact:

• Roxanne Moore
• First Nations Director
• [email protected] using the subject line: Events Manager – Melbourne / Sydney enquiry via EthicalJobs.

For more information about the recruitment process:

Shulah Orloff

People + Culture Coordinator (FYA)

[email protected] using the subject line: Events Manager – Melbourne / Sydney enquiry via EthicalJobs.