Executive Administration Assistant

• Join one of the world’s largest and most respected conservation organisations
• Workplace flexibility including monthly Rostered Day Off
• 8-month Maternity leave cover
• WWF Australia Office Location Flexibility

About the organisation

For over 60 years, WWF has been a powerful voice for nature and communities. We are a values-driven and diverse global network of local organisations working in 100 countries. We work as a catalyst with communities, First Nations, governments, businesses, innovators, and philanthropists towards our global mission: to build a world where people live and prosper in harmony with nature.

WWF-Australia uses our expertise to conserve biodiversity, empower communities and halt climate change in Australia and the Asia-Pacific region. With the knowledge and traditions of First Peoples and local communities, together we can bring change on a global scale for climate, nature, and people. Join us and help Regenerate Nature by 2030.

Learn more about our 60 year history: here (YouTube).

About the role

As part of the Office of the CEO, the position supports the Manager, Office of the CEO with a range of administrative duties including Executive diary support, travel scheduling, meeting logistics and expense management for the Executive Team. The position engages with a range of WWF internal and external stakeholders to coordinate information, meetings and events.

Key Accountabilities

• Provides administrative support to the Executive team including:
  • some diary support (primarily CEO and CXO overflow);
  • senior level and external meeting coordination and logistics such as room bookings and catering;
  • travel and accommodation bookings;
  • monthly expenses;
  • general administrative functions as required such as coordinating all staff communications, filing and document management.
• Coordinates adhoc and special events.
• Supports the Manager, Office of the CEO in the coordination of the Board, Governor, committee and advisory groups including:
  • Managing meeting logistics;
  • Organising travel and accommodation for Board and/or field trips;
  • General administration such as coordinating bulk communications, records management and data entry, document management and filing.
• Maintains knowledge of WWF Network operations, processes and people in order to facilitate aligned executive support.

Skills, knowledge and experience

• Demonstrated skills and experience in office administration and/or Executive or team support functions.
• Demonstrated attention to detail.
• Excellent time management and organisational skills.
• A flexible attitude and ability to re-prioritise where the need is greatest.
• Well-developed interpersonal, verbal and written communication skills.
• Demonstrated strong customer service ethic and experience delivering high quality results.
• A track record of excellent judgement and working with discretion/confidentiality.
• An ability to work both autonomously and as a member of a high performing team.
• Demonstrated IT skills, including intermediate level competency in Microsoft Office.

The ideal candidate will have an ability to work both autonomously and constructively within a team and be aligned with WWF’s vision, mission and I-CCaRe Values – Integrity, Courage, Collaboration and Respect.

WWF values diversity and is building a workforce that reflects the community we serve. WWF is an equal opportunity employer and Aboriginal & Torres Strait Islander peoples, people from culturally & linguistically diverse (CALD) backgrounds, sexuality and gender diverse (LGBTQIA+) community members, and people living with disabilities are encouraged to apply.

WWF-Australia staff work in teams and in regional and remote communities. To protect the health and safety of WWF-Australia team members and people in regional and remote communities, WWF-Australia requires all persons who apply for employment at WWF-Australia after 25 October 2021 to provide evidence that they have received the first and second courses of an Australian government-recognised COVID-19 vaccination before a job offer can be made.

Applications

Applicants can apply via the Apply Now link.

Only those applicants applying online via the eRecruitment System will be considered.

Please include the following two attachments:

• (1) A cover letter, no more than 1 page in length, describing your suitability (with relevant examples) for the role.
• (2) Your resume (CV).

Note that applicants require current unlimited working rights in Australia to be eligible for this role.