Executive Administrator

Location: Remote or hybrid working within the UK; individuals will be required to
attend episodic in-person office days in London as needed and prescribed by the organisation.
This role requires applicants to be able to show that they have the right to work in the
UK.

Term: full time – 35 hours a week 

Organisation: Global Greengrants Fund UK

Salary: Salaries at Global Greengrants Fund UK (GGF UK) are dependent on applicable
salary scales, internal pay policies including equity considerations and budget. Due to the
ways in which salary negotiations perpetuate existing structural inequities, GGF UK has moved
away from salary negotiation processes for any candidate. Our best offer for this position is
£55,000 per annum

Benefits: We have improved our benefits package and we now offer 10% employer’s pension
contribution, remote and flexible remote working, generous family and sick leave, employee
assistance programme, health and life insurances, 28 days annual leave plus all UK bank
holidays.

About Global Greengrants Fund:

Global Greengrants Fund (GGF) supports grassroots activists and civil society
organisations around the world working to address environmental and social justice in over 160
countries. GGF applies a participatory and decentralised model in making grants to grassroots
groups through regional and thematic boards of advisors, global partner networks and
independent funds, to support grassroots environmental and social justice action.

Global Greengrants Fund comprises two organisations located in the USA, Global
Greengrants Fund Inc (established in 1993), and Global Greengrants Fund UK (established in
2012). The two organisations work closely together with a shared grantmaking programme and
strategic collaboration at the senior leadership level. GGF UK consists of thirteen staff
members working on fundraising and influencing philanthropy; finance; communications; and
operations, with all of these functions operating autonomously but in close collaboration with
their US counterpart functions.

In 2024, Global Greengrants Fund is amid a strategic journey in which we collectively
centre our values, including diversity, equity and inclusion, and organisational care in our
work, and to rediscover our identity and potential after 30 years of work. We have experienced
tremendous growth over the past two years and we are thoughtfully, yet rapidly, growing our
annual grantmaking, our philanthropic advocacy, and our global partnerships and collaborations
to new levels. This includes creating a globally networked learning organisation and
transforming our organisational culture to be more collaborative and self-steering – we call
this our transformational journey. The Executive Administrator needs to understand the
challenges and opportunities that come with these transformations and can remain flexible,
steady, and adaptable.

The role

Global Greengrants Fund UK is looking to hire an energetic and passionate individual
who will play a key role in collaborating across teams to support the Executive Director and
senior leadership team to become more effective and strategic in their work. They will provide
support to the leadership and governance of the organisation, working closely with the
Executive Director, Director of Philanthropic Partnerships, Director of Finance and Operations
and other team members as required to provide high-quality administrative and communications
support to the organisation. The Executive Administrator will build strong relationships across
GGF’s global team. The Executive Administrator will perform key support and clerical functions
– preparing correspondence, research and briefings, handling confidential information, and
taking notes at meetings. They will also support the management of large, often
cross-functional organisation-wide initiatives, bringing together important stakeholders to
help drive decisions. They will be responsible for calendar management (arranging conference
calls among vast time zones) and travel logistics. 

In the present accountability structures, the Executive Administrator reports to the
Executive Director while building and working in more collaborative ways.

The candidate profile

The successful applicant will have significant relevant experience in a similar role in
a charitable, environmental, development, and/or grant-making organisation. They demonstrate
knowledge and experience in charity/nonprofit administrative and organisational skills, and the
ability to ensure accuracy of work and demonstrate precise attention to detail. They have
experience dealing with administrative processes and office administration, especially in a
non-profit, remote organisation. They will have skills to give, receive and work with feedback
constructively. They must be meticulous with exceptionally strong follow-up and follow-through
skills and have the ability to work under high-pressure situations and meet tight deadlines.
They should have excellent interpersonal understanding, relationship building, and
interpersonal skills to build strong alliances with diverse constituencies with experience
working with diverse communities from multiple identities across the globe, in a virtual
environment. 

They also thrive in a virtual environment, motivated to take on challenges and
collaboratively find innovative and creative solutions. 

English fluency is a must.

The right candidate will understand GGF’s core values and be committed to the guiding
principles and mission of GGF and ensure they uphold them in the way they take up the
responsibilities of the role.

How to apply:

Applications need to be submitted through GGF UK’s job platform by June 22nd, 2024 at
23:00 GMT. To apply via the job platform and to see the detailed Job Description click
here. You will be required to complete a set of screening questions and upload a current
CV. You will need to submit these in English. If you’re intrigued by this position but feel
like you don’t fit the profile precisely, please still apply. You can ask questions or seek
further information to feel able to apply by writing to [email protected].

We thank all those who apply, but only shortlisted candidates will be contacted. To
learn more about Global Greengrants Fund, please visit our website at https://www.greengrants.org/ 

Global Greengrants Fund UK is an equal opportunities employer. We strongly encourage
applicants from all backgrounds and walks of life. We believe that diversity and inclusion in
our team is critical to our success. We seek to recruit, develop and retain the most talented
people from a diverse candidate pool and welcome applications from all qualified candidates. We
do not discriminate based on race, colour, religion, ethnicity, gender, disability, sexual
orientation or gender identity.