Executive Administrator

Executive Administrator

Location: Remote, Colorado (Preferred: Denver or Front Range)
Job Type: Full-Time, Regular
FLSA Status: Exempt
Reports To: Deputy Executive Director

About Us
The Climate Democracy Initiative (CDI) is at the forefront of addressing the intertwined challenges of democracy and climate change. We recognize that the solutions to the climate crisis are deeply connected to the health of our democratic institutions. Founded in response to the urgent need for action, CDI brings together thought leaders, activists, and communities to advocate for a just and sustainable future. Through research, advocacy, and public engagement, we aim to build resilient democratic systems that can effectively tackle the environmental crises of our time.

About the Role
The Executive Administrator provides critical, high-level administrative support to the CDI leadership team and Board. This role is essential in ensuring seamless executive operations and supporting strategic initiatives across the organization. While the position is remote, the ideal candidate will reside in Colorado, preferably in Denver or along the Front Range, to facilitate attendance at in-person team gatherings, events, and board meetings as needed. The successful candidate will be a detail-oriented professional with exceptional organizational and communication skills, a proactive approach to problem-solving, and a commitment to CDI’s mission.

Key Responsibilities

Executive Support

• Manage calendars and schedules for the executive team.
• Coordinate travel arrangements and logistics for leadership.
• Provide administrative support for projects and initiatives.

Board and Committee Support

• Interface with the CDI Board, managing schedules and communications.
• Set up, refine, and maintain workflows for effective board management.
• Prepare and distribute board meeting materials, take minutes, and track follow-up actions.

Communication

• Draft, edit, proofread, and manage correspondence, emails, reports, presentations, and other documents.
• Serve as a key point of contact for internal and external stakeholders.

Project Management

• Track and monitor key initiatives, ensuring deadlines are met.
• Support leadership in executing strategic plans and decisions.

Meeting and Event Coordination

• Organize materials and logistics for staff and board meetings.
• Plan and coordinate events, including invitations, venue arrangements, and follow-up.

Data and Document Management

• Maintain organized systems for records and files, ensuring accuracy and accessibility.

Research and Analysis

• Conduct research to support the Executive Director, Deputy Executive Director, and senior leadership in decision-making and strategy development.
• Compile, analyze, and present findings to inform organizational initiatives and strategic priorities.
• Stay informed about trends, best practices, and developments relevant to CDI’s mission and objectives.

Required Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent experience).
• Minimum of 5–7 years of experience in administrative roles supporting C-level executives or senior leadership, preferably in a nonprofit or mission-driven organization.
• At least 3 years of experience providing direct support to board members, including managing board processes and communications.
• Demonstrated expertise in event planning and coordination.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.

Key Competencies

• Strong organizational and time-management skills, with acute attention to detail.
• Excellent written and verbal communication abilities.
• High degree of emotional intelligence and professionalism.
• Discretion and the ability to handle sensitive information with integrity.
• Adaptability, proactive communication, and problem-solving skills.
• Positive demeanor and “can-do” attitude, fostering a collaborative and supportive environment.

Hiring Process Overview
At the Climate Democracy Initiative (CDI), we value transparency and aim to ensure a fair and thorough hiring process. Below is an outline of the steps candidates can expect as part of the selection process for the Executive Administrator role:

Initial Phone Interview

• Conducted by a Human Resources (HR) representative to discuss your background, qualifications, and alignment with the role and CDI’s mission.

Skills Assessment

• Candidates will complete an assessment designed to evaluate key competencies relevant to the role, such as organizational skills, communication abilities, and attention to detail.

Hiring Manager Interview

• A focused conversation with the Hiring Manager to explore your experience, skills, and potential contributions to the organization.

Panel Interview

• A comprehensive discussion with a panel of CDI’s organizational leaders. This step provides an opportunity to showcase your expertise and discuss how you align with CDI’s values and goals.

Salary Range
$70,000 to $75,000