Overview
The Executive Advisor will work closely with the Senior Hub Director in Nigeria. S/he will provide executive-level administrative and programmatic support, Clerical support, receiving Partners/visitors, arranging travel and correspondence, and scheduling meetings with high-level report writing and meeting representations. The Executive Advisor will enhance the Sr. Hub Director’s effectiveness at the Hub and the Nigeria country office programmatically and operationally.
Responsibilities
- Support the Hub Director in Planning and Implementing the Hub and the Nigeria country’s Strategies and activities
- Ensures both internal and external communication and stakeholder engagement at the Hub and Nigeria Country Levels are up to speed.
- Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Conserves Hub Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
- As assigned by the Hub Director, Support specific initiatives, activities, projects, and research under the office of the Hub Director as well as Nigeria SMT.
- Maintains Hub Director’s appointment schedule by coordinating travels, planning, and scheduling meetings, take minutes, action notes and deal with any follow up action.
- Maintains confidence and protects operations by keeping information confidential.
- Secures information by completing database backups.
- Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
- Produce reports, presentations and briefs for office of the Hub/ Country Director.
- Contributes to team effort by accomplishing related results as needed.
- Undertake any other duties as may be required commensurate with the level of the post.
Program Support:
- As necessary, collaborate with other Hub teams as well as project/department team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently
- Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the Hub/Country Director.
- Provide administrative support in the design, implementation and monitoring of Hub and project activities.
- Order training materials in coordination with the Program team leaders and ensure that training materials and supplies reach training sites in a timely manner.
- Assist with organization of meetings, field visits, and other activities.
- Assist with maintaining the project calendar and keeping it up-to-date.
- Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
- Assist with other programmatic and administrative duties as required
Required Qualifications
- Bachelor’s degree in Social/Behavioral Sciences, Public Administration, and Health related courses. Masters in any of this related field will be an added advantage.
- A minimum of 7-8 years’ strong experience in similar position within the INGO / private sector.
- Membership of Chartered Institute of Administrators added advantage.
- Strong time management, planning and organizational skills.
- Excellent report writing skills
- Excellent presentation skills
- Strong interpersonal skills with a pleasant personality.
- Discretion and confidentiality.
- Ability to multitask and prioritize daily workload.
- Proficiency in English.
- Strong verbal and written communications skills.
- Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
- Demonstrated expertise working with management teams.
- Critical thinking and problem-solving.
How to apply
Jhpiego offers competitive salaries and a comprehensive employee benefits package.
Please apply using this link:https://jobs-jhpiego.icims.com/jobs/6475/executive-advisor/job
Applicants must submit a single document for upload to include: cover letter, resume, and references.
We reserve the right to close this vacancy early if a suitable candidate is found
Only shortlisted candidates will receive an invitation for an interview
For further information about Jhpiego, visit our website at www.jhpiego.org
Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.
Jhpiego is an Affirmative Action/Equal Opportunity Employer
Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.
RECRUITMENT SCAMS & FRAUD WARNING
Jhpiego has become aware of scams involving false job offers. Please be advised:
- Recruiters will never ask for a fee during any stage of the recruitment process.
- All active jobs are advertised directly on our careers page.
- Official Jhpiego emails will always arrive from a @Jhpiego.org email address.
Please report any suspicious communications to Info@jhpiego.org
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