Executive Assistant

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube  or on Glassdoor.  

Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”

What We Can Achieve Together:

The Executive Assistant will perform a variety of administrative tasks — including heavy calendar management, domestic and international travel arrangements, logistics planning and support for selected Executive Team meetings and retreats, drafting correspondence as needed, processing expenses, and preparing timesheets for the Executive Director.  The Executive Assistant will work closely with members of the New York Development Team in helping organize and prepare the Executive Director for meetings with trustees, donors and supporters, potential supporters, and other key audiences. The Executive Assistant also supports the efficient and effective functioning of the 9 person NY Executive Team (events/meetings, retreats, discussions, etc.) They must have advanced knowledge of the systems and resources utilized by the NY Division to provide support and coordinate communications. They will maintain, track, analyze, and report on key data for senior management. They will adapt processes and recommend and help implement practices to improve efficiency and effectiveness. They will, at times, communicate on behalf of the New York Executive Director and will have contact with stakeholders, including members of the board of directors, all levels of the New York team and the wider Conservancy, donors, volunteers, vendors, and business relations. The Executive Assistant works closely with the Volunteer Leadership & Engagement Manager to ensure the smooth and seamless process of all Board related initiatives.  The Executive Assistant must be proficient in Outlook and familiar with scheduling and running video conferences.  The Executive Assistant will coordinate activities with multiple variables, set realistic deadlines and manage timelines.  Experience working with a Board of Trustees or similar body will be beneficial.  We appreciate a collaborative, inclusive approach and encourage innovative ideas and actions. 

We’re Looking for You:

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in providing direct support to our NY Executive Director.

The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing high level administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team! 

What You’ll Bring:

• Bachelor’s degree and 3 years related experience or equivalent combination.
• Experience managing the schedule and contacts of a senior leader.
• Experience with database management.
• Experience working across departments.

DESIRED QUALIFICATIONS

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
• Ability to implement complex processes;
• Ability to use existing technology to achieve desired results;
• Demonstrated experience using diplomacy and tact to build strong relationships and trust and motivate colleagues and partners;
• Experience coordinating projects;
• Ability to work quickly and efficiently;
• Ability to cohesively coordinate efforts as needed; and
• Strong organization skills, accuracy, takes pride in attention to detail and ability to manage multiple tasks.

What We Bring:

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!

The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.

We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!