Executive Assistant

Job Purpose: The Executive Assistant assists the Vice President
for Advancement in the execution of their responsibilities.

ESSENTIAL FUNCTIONS:
Committee Meeting Preparation and Follow-Up 35% of time
• Provide support to the work of all Advancement related committees
by supporting the Vice President and other associated professional
staff.
• Draft meeting agendas for bi-weekly Division meetings update and
maintain progress on the Divisional Annual Plan.
• Provides assistance to the Vice President and other appropriate
staff in the preparation of presentations.

Budget Management, Document Assembly, and Update of Information 35%
of time
• Assist with the oversight of the Advancement budget; track
requests for reimbursements submitted by staff for professional
development.
• Assemble documents and create the agenda for the Advancement
Committee of the Board of Trustees three times a year (October,
January, and May).
• Assists in the preparation of acknowledgement letters, and
provides support for the stewardship of donors.

Event Planning and Adjunct Hiring 15% of time
• Assist with arrangements for the annual Alumni Reunion and any
other special Advancement events during the year.
• Assist in the organizing of PTS Advancement receptions/events
held nationally and internationally.
• Coordinate the details for hiring and supporting staff in
collaboration with the President’s Office and Human
Resources.
• Orient and welcome new staff, update the orientation notebook for
new staff; schedule orientation sessions with key administrative
personnel.

Supervisory Responsibilities and Other Functions 15% of time
• Create and oversee a project management tool for the Advancement
Division and in coordination with the Vice President provide
support on all projects relevant to the metrics of the
Division.
• Provide back-up coverage for administrative colleagues in the
Advancement Office as needed.
• Other duties or projects as assigned.

QUALIFICATIONS AND SKILLS
• Bachelor’s degree preferred; an equivalent combination of
education and experience will be considered
• 3+ years of experience in administration in higher
education
• Supervisory experience a plus
• Intermediate to advanced skills with Microsoft Office and
databases; ability to adapt to new platforms easily
• Ability to maintain confidentiality and appropriately handle
sensitive information
• Maintain good relations with the Division of Advancement’s
stakeholders, including alumni, donors, volunteers and other
administrative personnel; respond promptly to their needs
• Ability to identify and assess problems, and to offer solutions
in effective and gracious ways
• Ability to multitask efficiently and quickly under pressure
during multiple interruptions; be highly productive and detail
oriented; strong planning, time-management, and organizational
skills
• Maintain a high level of energy with a “can do” attitude
• Be dedicated to the goals of the Seminary’s mission

To apply: Interested candidates should submit a cover letter,
resume, and the names and contact information for three references
to the Human Resources Office at Princeton Theological Seminary at
apply@ptsem.edu. Review of applications will begin immediately.