Executive Assistant

About the role

Reporting to the Chief Executive Officer (CEO), this position will provide a professional level of administrative and strategic support to the CEO and other members of the Executive Leadership Team. This role will be key in ensuring that the CEO, Executive Director – Homelessness Solutions & Impact (ED-HSI) and Executive Director – Housing Solutions (ED-HS) are well prepared and coordinated on events they are attending, answer all correspondence in a timely manner, and are well briefed on important matters requiring their time and attention.

What you’ll be doing

• Acting as the first point of contact for the Chief Executive Officer (CEO), Executive Director – Housing Solutions (ED-HS) & Executive Director – Homelessness Solutions & Impact (ED – HSI).
• Effective coordination and management of Executive schedules including telephone calls, electronic diary management, email correspondence and organisation of meetings and relevant papers.
• Ensuring the CEO, ED-HS and ED-HSI are fully prepared for all upcoming commitments including necessary briefings, papers, travel arrangements, etc.
• Effectively coordinating key stakeholder and executive meetings and other internal events facilitated by the Executive Leadership Team (may include preparing agendas, distributing materials, chairing the meeting and/or taking minutes, depending on the meeting).
• On request of the Executive, creating and maintain documents, reports, and presentations.
• Contributing to internal quality assurance processes, including identifying, developing, implementing, and evaluating quality improvement activities.
• Running CQI projects within the ELT to ensure ELT processes are efficient and effective.

What we’re looking for

• Qualification in Business or Business Administration (desirable).
• Proven experience in executive support or executive assistant roles.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills and ability to compose and present correspondence of a non-specialist nature.
• Ability to adapt to changing priorities and work well under pressure.
• Capacity to work independently with minimal direction and collaboratively in a team environment.
• Demonstrated commitment to the values of Launch Housing and our mission to end homelessness.

Why join Launch Housing

Our mission is to end homelessness. We aim to get people housed, keep them housed, and be an influential voice on ending homelessness. We are a secular, independent provider of choice for clients and we’re striving to be the go-to organisation on homelessness for government, media, philanthropy, private donors and the community.

Our people are the backbone of our organisation and supporting their wellbeing and professional development is critical to our ability to help our clients and the community. We value lived experience and diversity in our staff, and actively work to ensure everyone is able to make their career with Launch Housing fulfilling.

Launch Housing is working to become more trauma informed and as a leading employer in the homelessness sector, it is important to let you know that you will hear stories of distress, hardship, trauma, or violence when working with us. We encourage you to reflect on how this may impact you when considering applying for the role. Sustaining the Health & Well-being of our staff is our priority. We provide high-quality training & supervision, Wellbeing Days, and access to Employee Assistance Program.

Our permanent and fixed-term employee benefits include:

• Contributing to useful and rewarding work and giving something back to the community
• Wellbeing days, ceremonial leave, carers leave and study leave
• Flexible working arrangements
• Purchased leave
• 17.5% leave loading
• 8 weeks’ gender neutral paid parental leave after 12 months of service for both the primary and secondary carer
• Training and career growth opportunities across Launch Housing
• A portion of your income can be tax-free by salary packaging your personal expenses
• Additional tax-free salary packaging on dining and accommodation expenses
• Positive, supportive and progressive work environment

HOW TO APPLY:

Shortlisting will occur on a rolling basis, so please don’t delay in submitting your application!

Launch Housing offers a wide range of career opportunities and employs a diverse range of talent. We strongly encourage Aboriginal and Torres Strait Islander persons to apply! We acknowledge, respect and celebrate Aboriginal cultures, languages, connections to Country and heritage, customs and practices. We’re committed to support Aboriginal peoples to obtain genuine and fulfilling career with us!

Launch Housing is a dog-friendly organisation, which allows dog owners to bring them in some of our sites, please contact the relevant Hiring Manager if you have any questions or concerns prior to your interview.

If you require reasonable adjustments at any stage of the recruitment process, please let us know at [email protected] using the subject line: Executive Assistant enquiry via EthicalJobs.

Launch Housing is committed to being a child safe organisation and has zero tolerance to child abuse. Our hiring process involves rigorous screening of applicants. All of our people including students, contractors and volunteers must hold a valid Working with Children Check and satisfactory criminal history record check.

Launch Housing is an Equal Opportunity employer and supports accessible working arrangements for all. This includes people with a disability, Aboriginal and Torres Strait Islanders, culturally, religiously and linguistically diverse people, young people, older people, women, and people who identify as lesbian, gay, bisexual, transgender, gender diverse, intersex or queer. We acknowledge Lived Experience as a unique expertise and encourage people with a Lived Experience of Homelessness to apply. All applicants must have the right to work in Australia.

 Click Apply Now to submit your application. 

A position description is attached.