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Executive Assistant

University of North Texas at Dallas

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Position Details
Position Information

UNT System Overview Welcome to the University of North Texas System . The UNT System includes the University of North Texas in Denton and Frisco , the University of North Texas at Dallas and UNT Dallas College of Law , and the University of North Texas Health Science Center at Fort Worth . We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.
We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.
Learn more about the UNT System and how we live our values at www.UNTSystem.edu.
Posting Title Executive Assistant
Department HSC-SPH-Dean’s Office-303000
Job Location Fort Worth
Full Time/Part Time Full-Time
Retirement Eligibility TRS Eligible
Additional Retirement Information For more information on retirement plan options, please visit https://hr.untsystem.edu/benefits/retirement-plans/index.php .
Salary Information Salary Commensurate with Experience
Department Summary Since our founding in 1999, our CEPH-accredited School of Public Health has focused on eliminating health inequities and improving the quality and conditions of life by providing critically needed public health education and research for our communities in North Texas and beyond. We are a values-driven organization with a deep commitment to high-impact educational practices and creating solutions for healthier communities. https://www.unthsc.edu/school-of-public-health/
Position Overview School of Public Health is hiring a Executive Assistant for Department of Health Administration & Health Policy. This position performs responsible, highly sensitive, confidential administrative work, as well as special assignments as directed. This position contributes to a fast-paced efficiently operated organization by utilizing effective communication, teamwork, organizational skills, accuracy, creativity, innovation and productivity. Perform routine clerical and administrative functions such as preparing routine correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Additional Posting Details

Minimum Qualifications

Bachelor’s degree and two (2) years of related experience; or equivalent combination of education and experience.
Knowledge, Skills and Abilities
  • Advanced MS Office skills.
  • Knowledge of accounting/budgeting procedures.
  • Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others.
  • Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats.
  • Ability to conceptualize, plan and organize multiple programs and assignments effectively.
  • Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness.
  • Skill in developing and maintaining good working relationships.
  • Knowledge of policies, practices, procedures and terminology of assigned function
Preferred Qualifications The preferred candidate will possess the following additional qualifications:
Bachelor’s or Associates degree and (2) years of related experience; or equivalent combination of education and experience.
Required License / Registration / Certification
Work Schedule 8:00 a.m. – 5:00 p.m., with occasional events on evenings and weekends. 
Driving University Vehicle No
Security Sensitive This is a security sensitive position
EEO Statement

The University of North Texas System and its component institutions are committed to equal opportunity and comply with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University of North Texas System and its component institutions do not discriminate on the basis of race, color, sex, sexual orientation, gender identity, gender expression, religion, national origin, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, and employment practices.
Classification Title Executive Assistant
Physical Requirements Lifting up to 25 pounds, Sitting, Ability to communicate

Job Duties

o Supports the Chair of Department of Health Administation & Health Policy, MHA Program Director and administrative needs of multiple faculty across several disciplines. Compiles, gathers and organizes reports, schedules, documents and correspondence. Maintains comprehensive and systematic electronic and hard-copy files for key information.
o Coordinates Department Chair calendar. Schedules arranges travel, lodging and conference registration for attendance at professional conferences and continuing professional education events for Department Chair and department faculty,
o Supports School Process (Purchase Orders, Purchasing Cards, Inter-Departmental Transfers, Travel, Timekeeping/Payroll, Supplies) as assigned. Procures supplies, refreshments and/or other operational needs. Collects statistical data; enters budget data in shared files to track expenses.
o Assist with department new faculty and adjunct hires, job postings, coordinating interview
process and travel. Assists in processing credendtialing for Department of Health Administation & Health Policy and School of Public Health as assigned.
o Seminar/Faculty Meeting scheduling, coordination, reservations, as needed. Supports School Committees as assigned.

Posting Detail Information

Posting Number S7738P
Position End Date (if temporary)
Special Instructions to Applicants
Quicklink for Posting https://jobs.untsystem.edu/postings/79933

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