Executive Assistant ($35-45/hr, part-time with the possibility of full-time)

Executive Assistant

Boston Farms Community Land Trust is seeking a proactive problem solver with exceptional communication skills and meticulous attention to detail who is passionate about administration to be a supportive force who empowers our organization to thrive in the development and stewardship of urban farmsites in Mattapan, Dorchester, and Roxbury.

Hours: Half-time (20-25 hours/week, semi-flexible scheduling with the possibility of full time)

Location: Fowler Clark Epstein Farm, Mattapan (Hybrid online/in-person; in-person meetings/events; familiarity with the Boston area is preferred)

Application Deadline: Immediately

Compensation: depending on experience, plus part-time-equivalent vacation benefits

Responsibilities:  

• Manage organizational communications, including website, mailing list, and newsletters
• Manage information in an organized and clear fashion for Boston Farms, related committees, and the public. This includes meeting information and materials, group notes, internal documents, and any documents or messaging being shared with the broader community.
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, and maintenance of the filing system and contacts database
• Conduct bookkeeping, including bank reconciliation, invoices, vendor payments, and staff payments
• Manage administrative portions of fundraising, including the processing of sponsorship and benefits, assistance with grant writing and reporting, and tracking and acknowledgment of donors 
• Support fundraising event planning and execution; manage event promotion and registration
• Schedule organizational meetings and record meeting minutes
• Assist with annual government and tax filings, and ensure annual insurance renewal
• Provide other administrative support as needed

Requirements:

• 4+ years of experience in administrative management and communications role 
• Strong organization, communication, interpersonal, and bookkeeping or financial management skills
• Advanced skill with office productivity tools and  digital platforms like Google Docs, Microsoft Word/Excel, or equivalent platforms
• Preferences: Proficiency with Quickbooks, WordPress, Squarespace, SalesForce, or equivalent platforms; Experience in overseeing budgets and expenses; Experience in developing internal processes and filing systems
• Background in executive-level administration; Understanding of community/neighborhood engagement and nonprofit systems
• Key Characteristics: organized, attentive to detail, self-motivated, self-directed, eager to learn

About the Boston Farms Community Land Trust:

Boston Farms is a Black-led, community land development and management nonprofit. We build and protect urban farms across the neighborhoods of Boston, making our farms accessible to Black and Brown neighborhood farmers and supporting their success. We own 5 sites and are actively expanding.