Executive Assistant

The Opportunity

An exciting opportunity is now available to join Burnet in the role of Executive Assistant to the Deputy Director (Equity, Diversity, and Inclusion)!

In this role you will deliver effective administration, coordination, communication, planning, and logistical assistance to the Deputy Director, Co-Program Director, and Global Women’s and Newborn’s Health Working Group.

You will provide high level support by assessing and prioritising tasks, emails, documents and tracking and monitoring timelines and outcomes. You will also:

• Be the key point of communication between Deputy Director/Co-Program Director and stakeholders both internally and externally
• Provide dedicated administrative, travel planning and logistical support to the Deputy Director
• Development of briefings and correspondence related to project and policy work for the Deputy Director’s office
• Reconciliation of corporate credit card statements, invoicing and payment/reimbursement requests
• Provide general administrative support to the Working Group, such as record-keeping, procurement, expense management, and travel arrangements
• Support event planning and coordinate meetings, conferences, and special events.
• Prepare and edit documents, presentations, reports and other materials

This is a full time, ongoing position. You will have flexible working hours as well as working from home options. Refer to the attached position description for full details.

Let’s talk about you

The following criteria are essential requirements:

• A minimum 3 years’ experience working as an Executive Assistant or in an executive level support role in a fast-paced environment.
• Excellent organisation and time-management skills, with the ability to prioritise tasks effectively and maintain professionalism and composure under pressure.
• Flexibility and adaptability to changing priorities and deadlines with the ability to maintain discretion and confidentiality in handling sensitive information.
• Strong organisational and problem-solving skills with impeccable multi-tasking abilities.
• Demonstrated proficiency and experience in the use of software applications e.g., MS Office, Google software applications, and other relevant systems for administrative support purposes.
• Strong attention to detail and accuracy in all work.
• Demonstrated commitment to excellence through proactive participation in institution-wide learning opportunities and willingness to learn new skills.
• Working knowledge in financial administration
• Working knowledge in policies and procedures as applied to research institutes

The Burnet experience…

We want you to have a successful and meaningful career at Burnet and are committed to providing a supportive workplace environment for all our people. You will be part of a collaborative culture where progressive leadership, innovation, respect, and excellence are valued. Join a team of talented individuals who are passionate about what they do – achieving a more equitable world through better health.

We offer:

• A monthly accrued day off for full-time staff
• 14 weeks paid parental leave
• Flexible working arrangements
• Generous salary packaging
• Opportunities for career and professional development

Who are we?

Burnet Institute is a leading Australian, unaligned, not-for-profit, organisation passionate about social justice, equality and evidence-based research.

Burnet Institute brings together a highly diverse skill base, with more than 400 staff and students working across cutting-edge research and projects to address some of the most relevant global health issues. Institute-wide interdisciplinary health programs Disease Elimination, Health Security and Pandemic Preparedness, and Maternal, Child and Adolescent Health are at the heart of our daily decision making. Harnessing our international and local field presence, our laboratories, and our mixed development and research cultures drives a greater focus on the most relevant health issues and achieves a greater impact as a result.

Whilst our headquarters is in Melbourne, Australia, we also have offices in Papua New Guinea and Myanmar, and are actively involved in research and public health programs throughout Australia, the Asia-Pacific region and Africa. Burnet is the only unaligned organisation in Australia that has dual accreditation with both the Australian National Health and Medical Research Council (NHMRC) and the Department of Foreign Affairs and Trade (DFAT).

Bring your whole self to work

At Burnet, we foster a diverse and inclusive culture. We want our people to feel like they belong and are free to be themselves at work.

We have an active Gender Equity, Diversity & Inclusion (GEDI) Council that works to promote and improve gender equity, diversity and inclusion across the Institute, by developing and implementing strategies informed by both national and international best practice and staff input. Burnet holds an Athena SWAN Institutional Bronze Award from Science in Gender Equity (SAGE).

If you have a reasonable adjustment, support, or access requirement at any stage of the recruitment process, we encourage you to let us know by emailing [email protected], using the subject line: Executive Assistant enquiry via EthicalJobs.

Sounds great! How do I apply?

Click Apply Now and attach the following documents:

• Resume
• Cover Letter

A position description is attached. Applications are being reviewed upon receipt and interviews may be scheduled prior to the closing date so we encourage interested applicants to apply as soon as possible.  

As part of our commitment to gender equity, we have included a question in the application process on gender. This will allow us to monitor and report on gender in relation to our recruitment process.

Burnet is a child safe organisation. The successful applicant will be required to apply for a National Police Check and/or Working with Children. Current Australian working rights are required for all applicants.