Job description
About the Executive Assistant role
The Executive Assistant is responsible for the provision of high-level admin and secretarial support to the CEO and Board, as well as organising meetings, minute taking, preparing reports and routine correspondence. This position also provides cross organisational support to the Executive Leadership Team in the form of the maintenance of databases and registers and the coordination of some organisational events and resources.
Provide this support with a commitment to YourCH values and the ability to quickly acquire knowledge of its services and goals. Represent YourCH in a professional manner, demonstrating a high level of integrity and client-focused attitude.
This is an identified role for a person of Aboriginal and/or Torres Strait Islander decent.
Reporting to the CEO, this is an ongoing full-time role (1 FTE).
Your Passion and Commitment will see you:
- Provide a full range of administrative and project support services including managing CEO’s email inbox, CEO calendar filing and records managements; email, mail, maintenance of registers and routine databases and compilation of manuals and reports.
- Provide administrative and support functions to the Board and Board Committees as required including preparation of correspondence, agenda, papers and minutes for all Board and Committee meetings as well as room bookings and catering.
- Develop and administer appropriate office systems and procedures to ensure the efficient and effective operation of the Executive office.
- Provide effective and appropriate information dissemination between the clients, community members, staff, Managers, Board Directors and other stakeholders as directed by the CEO.
- In conjunction with the CEO, develop agendas for all meetings overseen by the CEO, reporting to the Board or as directed and take minutes of such meetings as required.
To succeed in this role you will have:
- Previous experience working as an executive assistance to senior positions
- Excellent interpersonal skills with a demonstrated ability to effectively liaise with both internal members of the organisation and external agencies
- Well-developed oral and written communication skills including the ability to develop press releases and publication skills of a high order
- The ability to work collaboratively with the Chief Executive Officer, the Directors, the Board, Directors and team members of YourCH to achieve organisational goals and objectives
- Strong computer literacy skills
For further information about this role, please refer to the position description.
YourCH Culture & Benefits
YourCH has fostered an organisation-wide supportive and diverse team that allows staff to bring their whole self to work, both personally and professionally. You’ll join a team focused on reflecting the diverse communities we serve and we will work with you to ensure a safe, affirming workplace by addressing any barriers you may experience to full participation. We offer:
- True flexibility in a supportive work environment to be yourself and balance your personal and professional responsibilities.
- Opportunities for development and training to grow your skills and career.
- Access to internal inclusion Networks like our LGBTIQA+ Rainbow Pride Network (and more starting soon).
- Eligibility for not-for-profit Salary Packaging Options including $15,900 annually and $2,650 Meal and Entertainment allowance per FBT year.
- Being an environmentally conscious employer part of the Global Green and Healthy Hospitals network.
Submit your application today!
Applications for this role may be reviewed as they are received so we encourage you to apply as soon as possible!
If you still have any queries about the role please contact Kent Burgess (he/him), Chief Executive Officer on 0417 417 346 or [email protected], using the subject line: Executive Assistant enquiry via EthicalJobs.
A position description is attached.
Your Community Health is an Equal Opportunity and Child Safe employer who supports inclusiveness and diversity. We are dedicated to attracting and retaining people from a diverse background, including but not limited to, those identifying as LGBTIQ, Aboriginal and Torres Strait Islander, people from cultural and linguistically diverse (CALD) backgrounds, and people with a disability.