Executive Assistant

The NORDIC INVESTMENT BANK (NIB) offers you the chance to do banking that makes a difference. The projects that we finance benefit the environment and improve productivity in the Nordic-Baltic region. We are an International Financial Institution owned by the eight Nordic and Baltic countries, and we offer you the possibility to work with experts from around the world. The journey working at NIB is a unique one and will provide you with valuable experiences. We value diversity and we are a community of some 250 professionals located in the heart of Helsinki. The atmosphere is international, and our official working language is English.

We are now looking for a new

Executive Assistant

to join our team for a one-year fixed term contract.

This role is an excellent opportunity for professionals seeking to work within sustainability, communications and human resources. The job provides exposure to a wide range of NIB’s operations. It is an opportunity to further develop your professional skills, and to gain further insights about the work of an international financial institution and work closely with the senior management.

We are looking for a diligent, curious, and proactive team member with a hands-on approach.

You will support our three NIB executives, the Head of Sustainability and Mandate, the Head of Human Resources and the Head of Communications, providing general support in managing their respective teams. You will collaborate with ambitious and supportive colleagues that value initiative, learning and sharing.

Your journey in NIB will consist of:

• Assisting the three Heads of Units in the day-to-day operations of their teams (e.g. team meetings, team events, travel arrangements)
• Assisting with professional development initiatives (e.g. trainings, seminars, and webinars)
• Supporting in the logistics of external activities (e.g. external events, stakeholder engagements)
• Keeping up and coordinating the lists of speaking events
• Supporting drafting documents, presentations and correspondence for internal/external audiences
• Assisting in preparing the practicalities regarding internal meetings
• Other administrative tasks (e.g. interfacing with external vendors, coordinating team budgeting)

We are looking for someone with:

• A Bachelor´s degree or similar in a relevant field
• Prior experience in similar tasks, for example as an assistant/advisor or equivalent roles
• Excellent skills in organising, prioritising, planning and coordinating work
• Can do attitude, proactive way of working and high energy
• Curiosity to learn and work with different tools and processes
• High level of integrity and thriving in a multi-cultural environment
• Fluent in English, spoken and written; knowledge of NIB member country language is an advantage.
• Advanced MS Office skills
• Readiness for occasional travel

We offer you:

• An opportunity to further develop your professional skills, and to gain further insights about the work of an international financial institution
• A role in an ambitious and supportive organization and the ability to proactively collaborate with colleagues across the Bank
• A flexible way of working combining office life and remote work
• A dynamic workplace in the heart of Helsinki

NIB offers an international banking environment and competitive remuneration package. Our unique position as an international financial institution (IFI) provides a novel perspective on the financial industry.

The position is located at the NIB headquarters in Helsinki, Finland.

Additional information

For more information about this position, please contact Jukka Ahonen, Senior Director, Head of Communications (tel. +358 10 618 0295) on 30 April between 13:00-14:00 EEST or e-mail jukka.ahonen@nib.int.

To apply for the position and for more information about NIB, please visit Jobs – Nordic Investment Bank (nib.int).

The deadline for submitting your application is 7 May 2024.  Applications will however be processed successively when received.

The vision of NIB is a prosperous and sustainable Nordic-Baltic region. Our employees are our strongest asset in realising this vision. Our core values are competence, commitment and cooperation.

In recruitment, NIB puts the main emphasis on personal and professional qualifications and experience.

NIB is a professional expert organisation, and encourages employees to continuously develop their professional competencies while maintaining a sustainable work-life balance.