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This is a part-time temporary, non-benefit based position with an anticipated end date of June 1, 2025 with the possibility of extension.
The Executive Assistant supports the Budget Analyst of Athletics in establishing, monitoring, and maintaining the university’s operating budget. The Executive Assistant collects, reviews, and analyzes data used in the athletics financial systems. The Executive Assistant prepares and disseminates routine operating budget reports; monitors monthly expense reports; and provides assistance to departments as needed. The Executive Assistant will serve as a financial and administrative resource for the Department of Intercollegiate Athletics and will provide lead technical support to the Budget Analyst. The Executive Assistant uses independent judgment, proactively identifies issues and makes suggestions for resolution; troubleshoots problems, makes recommendations, and handles highly confidential matters and materials in a time-sensitive environment. The Executive Assistant manages 21 operating, 45 restricted, and 5 endowment accounts.
Duties and Responsibilities:
Expense oversight:
Purchasing and Accounts Payable:
Athletic Aid, Expense card reconciliation, One-time payments, relocation:
Special Conditions of Employment:
Effective June 1, 2023, based on CDC guidance, the University strongly encourages all campus members to stay up to date with Influenza and COVID-19 vaccination recommendations. For more regarding information USD’s COVID-19 protocols, please visit sandiego.edu/onward.
Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
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