Executive Assistant Budget & Finance

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Description

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Under the overall guidance of the Budget and Finance Officer and direct supervision of National Professional Officer (Budget), the incumbent performs a variety of moderately specilised tasks to support budgetary functions, more specifically related to award management, HR Plan management and financial management Reporting such as:

• Review and maintain information in the data base on GSM HR work plans, analyse the financial impact of programme changes on the HR plan; Prepare related expenditure batches. Assist with calculation of standard costs.
• Review and process eExpenditure Batches received in GSM as “Admin Approver” in line with Standard Operating Procedure on eExpenditure Batches.
• Raise funding requests and Award Budget for HR positions to ensure that HR positions are duly funded to avoid Oracle Labor Distribution (OLD) errors. Review and update task and award mapping in GSM, resolve discrepancies pointed out by ACT/HQ during the monthly payroll OLD run.
• Advise status of funds availability for contract extension, position establishment and identify savings/shortfall.
• Carry out budget analysis to establish savings/shortfalls under HR positions.
• Carry out various tasks related to award management like award distribution, work plan funding, award budget, review of Award Activation Request (AAR)/Award Distribution Request (ADR)/Award Amendment Request (AMR), reconciliation of awards, fund check issues in GSM.
• Communicate with Technical Units, WHO Country Offices (WCOs) and other support units on specific issues on a continuous basis.
• Perform other duties as may be assigned by supervisor.

Required Qualifications:

Education

Essential:

• Completion of Secondary School education.

Experience:

Essential:

• At least 5 years experience in budget or finance related work in UN or a large comparable organization.

Skills:

• General knowledge and understanding about WHO Financial Rules and Regulations. Manual Provisions, WHO’s automated accounting system (GSM) and accounting principles.
• Advanced knowledge of Excel spreadsheets and application of advance excel skills as applied to data generated from the GSM for conversion into user friendly reports.
• Skills to operate commonly used software applications like Word, PowerPoint, Access etc. with ease.
• Ability to draft standard correspondence.

Language Skills:

Essential:

• Expert knowledge of English.

Source:  https://careers.who.int/careersection/ex/jobdetail.ftl?job=2402019

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