Directorate/Service: EGSD/OFF – Office of the Director
Your role
Assist in the organisation, co-ordination and monitoring of projects and activities to ensure execution according to plan.
Research, gather or co-ordinate information to prepare reports, WPs, briefings, presentations, etc. and assist in the analysis and review of content.
Be present at meetings to minute, track and report on progress on agreed actions.
Provide support (e.g. collect agenda items, gather data, prepare statistics and files) in the preparation of meetings with internal/external stakeholders and to any individual essential projects as required.
Assist in the follow-up of changing priorities, provide feedback and brief on pending matters.
Draft correspondence and pro-active follow-up on outstanding replies; ensure an appropriate and timely answer.
Provide administrative support (manage agenda, organise meetings, make travel arrangements, sort and dispatch information, etc.) and ensure that processes are correctly applied.
Act as a key point of contact for internal and external stakeholders.
Carry out any other task in line with the main purpose of the job.
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