Executive Assistant for the State Director, New Hampshire

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube  or on Glassdoor.

Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”

What We Can Achieve Together:

The Executive Assistant will provide direct administrative support to TNC New Hampshire’ s State Director as well as the Director of Development on a smaller scale. They will be responsible for a variety of administrative support tasks, which include calendar management, scheduling and coordinating logistics of meetings, agenda and meeting material development and distribution, notetaking and meeting summaries, processing invoices, drafting correspondence, entering donor visit data and processing expenses. They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures and will implement processes to improve effectiveness. The Assistant will be able to coordinate projects and activities with multiple variables, setting realistic deadlines and managing the timeline. They will communicate on behalf of the State Director in various programs across the Conservancy, as well as with trustees, donors, vendors, and partners, often requiring confidentiality and tact. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will perform other administrative functions for TNC New Hampshire, as required. This position may require travel and flexible hours, as needed.

The Assistant will also support the Associate Director of Development with the administrative aspects of Trustee Engagement. They are responsible for all logistics of trustee events, including scoping meeting locations, maintaining budgets and contracts, assembling meeting materials and taking minutes. The Assistant will monitor the trustee website, coordinate the on-boarding and orientation of new Trustees, and schedule meetings for the Board’s committees.

We’re Looking for You:

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in being a part of a diverse, multi-disciplinary team.

We are looking for a self-starter with a natural curiosity, desire for continuous learning, is comfortable with ambiguity and thrives on improving efficiency and collaboration. The ideal candidate should have exceptional communication and collaboration skills and experience providing administrative support to a director or multiple directors. We are looking for someone who can anticipate a supervisor and team’s needs and be through and proactive in their communications and completion of administrative tasks. Project management skills and ability to work independently are key.

Responsibilities and Scope may include:

• Provide in-depth support in the form of calendar management, expense reporting, meetings logistics, communications, and project and report coordination;
• Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines;
• Maintain confidentiality of frequently sensitive and emotionally charged information;
• Work within scope of program’s strategic goals;
• Perform non-routine analysis, research, and follow-through;
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
• Make purchases, process invoices, contract with vendors, and assist with budget preparation;
• May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
• Coordinate and attend Core Team Meetings
• Participate and/or manage other projects as assigned; and
• Refer difficult questions and unusual problems to

What You’ll Bring:

• Bachelor’s degree and 3 years’ experience or equivalent
• Experience in business writing, editing, and
• Experience managing the schedule and contacts of a senior leader;
• Experience organizing time and managing diverse activities to meet
• Experience working across teams and communicating with a wide range of

Additional Desired Qualifications – if you don’t have all of these but think you would be amazing at this job, we encourage you to apply!

• Multi-lingual skills and multi-cultural or cross-cultural experiences are
• Ability to analyze information for the purpose of coordinating and planning activities and solving
• Ability to use existing technology to achieve desired
• Experience interpreting guidelines to achieve desired
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of
• Strong organization skills, accuracy, and attention to detail

What We Bring:

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!

The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.

We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!

Salary Information:

The starting pay range for a candidate selected for this position is generally within the range of $71,000 – $78,000 for annual base salary. This range only applies to candidates whose country of employment is the USA. Where a successful candidate’s actual pay will fall within this range will be based on a variety of factors, including, for example, the candidate’s location, qualifications, specific skills, and experience. Please note countries outside the USA would have a different pay range in the local currency based on the local labor market, and not tied to USA pay or ranges. Your geographic location will be confirmed during the recruitment.