Executive Assistant – Genomic Medicine

• Role Type: 12 month part time contract (30.4 hours per week)
• Salary: $98,000 – $100,000 p.a (pro rata) + superannuation + NFP salary packaging benefits

The opportunity:

Are you a highly organised professional with a passion for supporting cutting-edge research? We are seeking an exceptional Executive Assistant to provide vital operational and strategic project coordination for our Program Manager and Theme Director, who also serves as Co-Leader of the Brain and Mitochondrial Research Group.

In this dynamic role, you will:

• Assist in coordinating projects across various streams, including the Genomics Strategic Initiative and Flagship projects.
• Manage independent and effective stakeholder relationships across research groups, partnerships, and flagships.
• Collaborate closely with key Research Support & Operations teams at MCRI, including Philanthropy, People & Culture, Business Development, Marketing & Communications, Innovation, Legal, and Finance.

The role is offered as a 12-month part-time contract (30.4 hours per week, equivalent to 0.8 FTE) with the potential for extension.

Your responsibilities include:

• Maintaining the Genomic Medicine Theme Director’s calendar to ensure that all relevant information is presented to the Genomic Medicine Theme Director, and necessary action has been taken
• Liaising with staff on a variety of matters on behalf of the Genomic Medicine Theme Director
• Screening calls for the Genomic Medicine Theme Director, maintaining open lines of communication whenever possible
• Ensuring the smooth running of the Genomic Medicine Theme Director’s office and day-to-day business
• Maintaining a filing system for the Genomic Medicine Theme Director’s records
• In the Genomic Medicine Theme Director’s absence, reviewing correspondence received and responding as required, informing the Genomic Medicine Theme Director of actions as requested
• Coordinating meeting rooms, catering and minute meetings as required by the Genomic Medicine Theme Director.
• Providing administrative assistance to the Genomic Medicine Theme Director’s research interests, including assistance with regular reporting requirements
• Editing manuscripts, grant applications and abstracts for the Genomic Medicine Theme Director and staff members when requested
• Managing journal processes through manuscript submission and proofing

What we need from you:

• Strong strategic Project Management, operational management, and organisational skills with the ability to multi-task a work and independently to plan, coordinate and organise projects
• 5 + years’ experience in a similar role with experience working at an executive level
• Well-developed communication skills (written, oral and interpersonal) and the ability to liaise effectively with a broad variety of internal and external stakeholders
• Strong scientific literacy or background in science

For more information regarding responsibilities and requirements please refer to the to the position description.

Any specific questions related to this position should be directed to Amanda Dettmann at [email protected] using the subject line: Executive Assistant – Genomic Medicine enquiry via EthicalJobs.

What’s in it for you?

• Maximise your pay through salary packaging including entertainment and novated leases
• Enjoy flexible working options with opportunities for continuous learning and career growth
• Work in a supportive and collaborative environment that values diversity and inclusion
• We value our employees, which is why we offer a health and wellbeing program including free access to an Employee Assistance Program
• Contribute to groundbreaking research that makes a real difference in people’s lives
• Engage with leading professionals and experts in the field

Who we are

Murdoch Children’s Research Institute envisions a transformative future for child health. Our institute is a hub of impactful scientific breakthroughs, particularly in early interventions, enhanced diagnosis, prevention, and potential cures. We thrive on collaborative, multidisciplinary problem-solving to address challenging queries in child health. Committed to inclusivity and respect, we foster a positive working environment that values diverse backgrounds and experiences. As a proud member of the Australian Network on Disability and a dedicated supporter of Science Australia Gender Equity (SAGE), we uphold principles of equal opportunity and diverse representation.

Join us and contribute to groundbreaking research that makes a difference. Apply now to become a crucial part of our innovative team!

If you feel this role is right for you, please apply with a copy of your resume and cover letter addressing the selection criteria.

We welcome individuals of diverse genders, ages, ethnicities, cultural backgrounds, abilities, religions, and sexual orientations in our workplace. We actively encourage talented individuals from all walks of life to apply for our job openings. Our commitment lies in fostering a workplace that is barrier-free and inclusive, aiming to attract the most skilled candidates.

For any questions related to the recruitment process, feel free to reach out to our Recruitment team at [email protected] using the subject line: Executive Assistant – Genomic Medicine enquiry via EthicalJobs. Ensure that you include the position number and job title in the subject line. Please refrain from sharing your application to this email address.

Position Description

Please note, we reserve the right to close the vacancy prior to the closing date once a sufficient number of applications have been received.