Executive Assistant to the Managing Director

IOGP Europe is hiring! We’re looking for an Executive Assistant to our Managing Director. Interested in the role? Details below on what we’re looking for.

About IOGP Europe

We are the European voice of the oil & gas industry, an enabling partner for a low carbon future. We pioneer excellence in safe, efficient, and sustainable energy supply, and work with policymakers to deliver a policy framework enabling our Members to scale up investments in the EU’s transition towards climate neutrality by 2050. Our members account for 90% of Europe’s oil & gas production, while investing and developing low-carbon solutions (CCS, blue hydrogen, etc) and renewables.

IOGP Europe is the Brussels-based advocacy and policy arm of IOGP.

Your key responsibilities will be to assist our Managing Director by doing the following:

• Providing administrative support to the Managing Director and other senior executives when needed.
• Managing and organizing complex calendars and schedules
• Co-ordinating local and international travel arrangements and itineraries including processing travel
• expenses.
• Acting as the point of contact for European Board members (C-level executives), European Committee members; EU and government officials, and other key stakeholders.
• Supporting the preparation, execution and the drafting of minutes/action points’ follow up of European Board and European Committee meetings.
• Preparing and editing correspondence, communications, agendas, presentations and reports.
• Researching, analyzing and presenting data to support decision making.
• Reviewing and prioritizing internal and external requests by collaborating with internal functions and IOGP Headquarters (London).
• Maintaining a company VIP contact database.
• Supporting the organization in onsite or offsite meetings, including staff retreats.

To qualify for this role, you must have:

QUALIFICATIONS & EXPERIENCE

• A Bachelor’s degree in business administration or a similar field.
• At least 8 years of related professional experience in supporting leadership roles.
• Full command of French (C2/native), and a good command of English (C1/C2 levels)

KNOWLEDGE & ATTRIBUTES

• A high level of discretion and understanding of how to handle sensitive information.
• Being reliable, organized and autonomous, with a strong ability to handle stressful situations, reprioritize tasks when need be.
• A strong ability to develop constructive and trust-based relationships.
• A solution-oriented mindset with the ability to understand and anticipate tasks given by the Managing Director.
• An expert in Microsoft Suite, with a good experience of using CRM tools.

WHAT WE OFFER

• To be an integral part of an international team of professionals
• A Pension scheme
• Private Health insurance coverage (DKV)
• Lunch vouchers
• The opportunity to work from home on Fridays and possibility to work from abroad on an ad hoc basis
• A company laptop and mobile phone
• Access to new onsite fitness facilities

If you’re interested in this position, please apply by sending your resume along with a cover letter to: [email protected]

Do not forget to mention that you found this job ad on the Euractiv Jobsite!