EXECUTIVE ASSISTANT TO THE NATIONAL DIRECTOR

INTRODUCTION

Habitat for Humanity Kenya (HFH Kenya) is a national non-profit organization that begun its operations in 1982 as an affiliate of Habitat for Humanity International. The affiliation is guided by a National Affiliation Agreement (NAA) and a Memorandum of Understanding (MOU). HFH Kenya’s vision is: “A nation where every family has a decent place to live.” Mission: “Seeking to put God’s love into action, Habitat for Humanity Kenya brings people together to build homes, communities and hope”. Our overarching goal is: “Enabling low-income families access decent and affordable shelter”

Contract duration: 2 years, renewable subject to availability of funds.

JOB PURPOSE

Reporting to the National Director the Executive Assistant will be responsible for providing high level confidential support to the National Director, strategic secretarial and administrative services; by ensuring that effective planning and administrative systems are in place.

RELATIONSHIP WITH OTHER DEPARTMENTS

• Internal and external stakeholders.

DUTIES

• Provide strategic coordination between the National Director and the internal & external stakeholders.
• Effectively manage complex scheduling of the National Director’s calendar.
• Coordinate National Director’s office events and clients’ meetings.
• Plan and manage key organizational events such as AGM, Strategy days, Staff briefings and others as required.
• Provide administrative services for the National Director’s office e.g. formatting documents, drafting letters, reports writing.
• To offer support for National Director’s meetings by ensuring meetings are properly arranged and serviced.
• Provide support using independent judgement to determine matters that require priority attention; prioritize, channel and facilitate communication between department heads.
• To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.
• Assist in any other matter incidental to the National Director’s office as may be requested.

KEY PERFORMANCE MEASURES / INDICATORS

• Efficient coordination with the internal & external stakeholders.
• Leader support
• Effective communication both written and verbal formats.

QUALIFICATIONS

• Bachelor’s degree in a business-related course.
• Proficient in Microsoft Office Suite.
• Demonstrated professional competence in management of office administrative services.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED

• Good communication (written and verbal), numeracy, presentation and analytical skills.
• IT proficiency, especially Microsoft Office.
• Team player while able to work independently.
• Excellent interpersonal skills including diplomacy.
• High level of professionalism, integrity and honesty
• Excellent administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them.
• The ability to work effectively with colleagues at all levels and a wide range of senior external contacts in a high-pressure environment.
• Possess a Certificate of good conduct

EXPERIENCE

• Served in a comparable and relevant position for at least 3-5 years providing high-level administrative support in a senior role.
• Experience in managing & planning projects, conferences and events.

OTHER INFOMATION

• Willing to uphold Christian principles of HFH Kenya

• Ability to work long and odd hours, including weekends

• Confidentiality

• Honesty

• High levels of integrity

  HABITAT’S STATEMENT OF EXPECTATIONS SURROUNDING SAFEGUARDING

  Habitat for Humanity requires that all employees take seriously their ethical responsibilities to safeguarding our intended beneficiaries, their communities, and all those with whom we work. Managers at all levels have particular responsibilities to support and develop systems that create and maintain an environment that prevents harassment, sexual exploitation and abuse; safeguards the rights of beneficiaries and community members (especially children); and promotes the implementation of Habitat for Humanity’s code of conduct. Habitat for Humanity is committed to a safeguarding policy of “zero tolerance for sexual exploitation, abuse and harassment”