Executive Assistant to the Secretary General

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Description

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• Manage the day-to-day calendar of the Secretary General to promote the most effective use of their time. 
• Ensure effective time management of the Secretary General and anticipate opportunities to facilitate workflow, including alignment with organizational priorities in mid- and long-term planning. 
• In collaboration with the OSG team, plan, coordinate and support internal and external meetings, including taking minutes when necessary, preparing materials and following up on action points.  
• Fill in for other members of the OSG, including supporting travel and scheduling arrangements for the Secretary General (arranging transportation and hotel bookings, ensuring that calendars are kept up to date with relevant briefings and logistical arrangements, and assisting in securing visas as needed). 
• Implement and manage office systems including digital filing systems, as well as document and content management systems. 

• Prior executive-level office/administration experience and exceptional organizational skills with meticulous attention to detail. 
• Ability to adapt to various competing demands, working under pressure, and demonstrate the highest level of collegiality, consistency, and professionalism in following through on responsibilities is required. 
• Proven ability to work independently and with minimal supervision, using initiative and judgment to develop effective solutions to challenging situations. 
• High degree of adaptability to and the understanding of the need to shift work priorities when required. 

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