Executive Assistant to the SMT

We have an exciting opportunity for an experienced Executive Assistant to join the Executive department of Samaritan’s Purse International (SPI) and the Billy Graham Evangelistic Association (BGEA), supporting the Executive Director (ED) and wider Senior Management Team (SMT). The role is part time (21 hours per week). The role is based from our head office in Coventry.

The post holder will need to have meticulous attention to detail, be highly organised and have excellent administrative skills. A key aspect of the role is building collaborative relationships internally and externally. Proven experience working at Executive Director level is essential.

Duties will include:

• Providing full administrative and secretarial service to the ED and SMT
• Providing administrative support to the Board members of SP and BGEA
  • Building of relationships both internally and externally
  • Manage and maintain electronic diary accurately, liaise with the ED and SMT to input and manage appointments
  • Undertake general administrative duties as requested by the ED and SMT
  • Organise meetings/conferences/special events, provide agendas/directions to attendees. This to include all ED meetings and SMT strategic and tactical meetings.
  • Organise travel for ED and SMT
  • Organise visits by international visitors, including schedules of appointments
  • Attend meetings, take notes/minutes to circulate to attendees in an accurate and timely fashion
  • Daily use of Microsoft packages
  • Assist the SMT with administrative tasks to aid in the efficient running of the team
  • Attend SMT meetings and provide agendas, papers and notes

Occupational Requirement

In accordance with the Equality Act of 2010 and due to the nature and context of the role there is an ‘occupational requirement’ for the post holder to be an evangelical Christian. The job holder should be committed to the purpose of SPI and be able to demonstrate enthusiasm for the Christian purposes of the organisation and be able to live out, hold to, support, and contribute to its Christian ethos.

If you are interested in this vacancy please submit your CV and cover letter to [email protected]