Executive Assistant to The Vice Chancellor, University Advancement & Alumni Relations

Job Opening ID: 65735
Reports To: Vice Chancellor, University Advancement and Alumni Relations
Working Title: Executive Assistant to The Vice Chancellor, University Advancement & Alumni Relations
Department: VC of Advancement Office
Bargaining Unit: 99
FLSA: Exempt
Payroll Job Code: 007385
Job Location: UCI Campus- Irvine
Percent of Time: 100%
Work Schedule: 8-5, M-F Onsite
Employee Class: Career
 
Position Summary:
 
In 1965, the University of California, Irvine was founded with a mission to catalyze the community and enhance lives through rigorous academics, cutting-edge research, and dedicated public service. A top public university, UCI has become internationally recognized for improving lives through research and discovery, fostering excellence in scholarship and teaching, and engaging and enriching the community. Today, UCI continues to inspire change and pioneer new ideas with the support of its generous partners, alumni and friends. Through the combined efforts of the University Advancement & Alumni Relations team, the University is able to share its amazing achievements, build lasting relationships and generate support for important campus programs and initiatives. University Advancement seeks to strengthen contributions in research, education, and service; accelerate the university’s place among globally preeminent research universities; and bring together passions, skills, and creativity to further improve people’s lives.

 

Provides professional expertise and development support for the Vice Chancellor, University Advancement & Alumni Relations. Develops and administers systems for managing information, projects, and communications throughout the unit, functions with a high degree of autonomy. The incumbent will perform coordination of complex, confidential, and sensitive issues of a broad scope related to fundraising programs campus-wide and will inform the Vice Chancellor of the emerging issues and events that affect University Advancement and provide analysis and recommendations on a portfolio of strategic issues. This position will serve in a liaison role, responding with tact and diplomacy for the Vice Chancellor through verbal and/or written communications. The incumbent independently gathers data from a variety of sources, evaluates, and analyzes data, prepares detailed information and recommendations for various projects, presentations, meetings, and conferences. This position will manage a complex appointment calendar and telephone calls for the Vice Chancellor.
 
Total Compensation:

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits .

 
The expected pay range for this recruitment is $80,000.00 – $115,000.00 (Annual Salary). The Full Salary Range for the salary grade this position is assigned to is $73,900.00 – $133,700.00 (Annual Salary).

 

Department Website:

 

https://advancement.uci.edu/contact-us/
 

Required:
 

• A minimum of five years of demonstrated experience providing support to a C-suite executive or multiple executives. 
• Some advancement experience preferred. Experience in determining priorities based on general instructions and knowledge of the situation. 
• Experience working with high-level contacts of a sensitive nature, internally and externally, including high-net-worth donors and trustees, requiring discretion and diplomacy.
• Bachelor’s degree in related area and / or equivalent experience / training.
• Advanced knowledge of the organization’s processes, protocols and procedures. 
• Knowledge of federal regulations such as FERPA and HIPPA. Intermediate to advanced knowledge of common organization-specific computer applications including KFS, Salesforce (CRM), Excel, PPT, etc. 
• Strong analytical / problem-solving skills. 
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies. 
• Advanced service orientation. Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni / donors, students and external constituents, both verbally and in writing. 
• Ability to multi-task with demanding timeframes. 
• Ability to use high-level discretion and maintain a high level of confidentiality and handle sensitive, confidential information and requests generated by high-level business executives, major donors, or campus administrators. 
• Skilled in proofreading, editing and independently drafting correspondence. Demonstrated writing ability. 
• Demonstrated skill in arranging scheduling and calendaring. Demonstrated ability to analyze data, interpret relationships, and determine appropriateness in order to recommend decisions in its use.
   

Preferred:
 

• Advising and counseling skills. 
• Small to mid-level project management skills. 
• Working knowledge of the dynamics of fundraising and the concepts of development for academic institutions.

 

Special Conditions Required:
 

• Must pass a background check. 
• May be required to drive on occasion to perform routine or essential job responsibilities. 
• Must possess a valid California driver license and participate in the DMV Employer Pull Notice Program.
   

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page – https://hr.uci.edu/new-hire/conditions-of-employment.php
Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy .
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or [email protected]