Executive Assistant & Trustee Liaison

Who We Are:

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube  or on Glassdoor.  

Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We know we’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”

What We Can Achieve Together:

The Executive Assistant & Trustee Liaison provides high- level administrative support to the State Director, managing calendars, expenses, travel, meetings, communications, and project coordination. They serve a key contact for Trustees, donors., and partners. Additionally, this role supports the Connecticut Chapter’s Board of Trustees and work closely with leadership to enhance Trustee engagement. The Executive Assistant & Trustee Liaison will be on the Operations Team and report to the Deputy Director of Finance and Operations. The role and responsibilities are as follows:

• Proactively manage State Director’s calendar by scheduling appointments, arranging meetings and troubleshooting issues. Make travel arrangements, coordinating activities with partners and donors as appropriate. Support the State Director by assisting with correspondence, expense reimbursements and other tasks as needed.
• Plan and manage all board meetings and events by working closely with State Director, Development Director, Trustees and colleagues. Manage all meeting logistics such as scheduling, site and catering, AV and conferencing tools. Work closely with leadership to plan strategic and engaging meeting agendas and manage all meeting documentation (i.e. board packets) and presentations. Take minutes and handle any follow-up duties. Maintain appropriate administrative and board files. Propose and implement changes in process and goals as needed.
• Manage the CT Board Fellows Program; two- three college students that participate in a 2- year cycle as a CT board member.
• In conjunction with the State Director, support Management Team meetings, this includes scheduling, agenda preparation, and note taking.
• Responsible for organizing Connecticut Trustee orientation program implementation and materials.
• Proactively manage and track Board committees by ensuring members are meeting regularly to address critical and timely chapter needs. Supports committees by designing content and agendas in partnership with committee chair and staff liaison, scheduling meetings, preparing materials, attending and facilitating meetings when relevant, taking minutes, and coordinating and communicating follow-up tasks.
• Enter interaction data on behalf of State Director into Blackbaud CRM software (TNC’s Constituent Relationship Management System), working closely with development team to ensure accuracy Participate in budget preparation, including expenses tracking with the Finance Team.
• Seek out and pursue best practices for board management to achieve a high level of engagement.
• Opportunity to work with other teams on discreet projects, given time and employee interest.
• Manage and facilitate hybrid meetings.
• Requires travel and work long, and flexible hours as needed.

This is a hybrid position based out of the New Haven, Connecticut office, with a requirement to be in the office on Tuesdays, Thursdays, and as needed.

We’re Looking for You:

Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe in where you can feel like you are making a difference every day. We’re looking for someone with strong experience in providing direct support to a senior manager or high-level business unit director!  

The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing high level administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team! 

What You’ll Bring:

• Bachelor’s degree and 3 years related experience or equivalent combination.
• Experience generating reports and analyzing and interpreting data.
• Experience managing the schedule and contacts of a senior leader.
• Experience with database management.
• Experience working across departments.

What We Bring:

Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!

The Nature Conservancy offers a competitive, comprehensive benefits package including: health care benefits, flexible spending accounts, 401(k) plan including employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work wellbeing benefits. Learn more about our benefits at in the Culture Tab on nature.org/careers.

We’re proud to offer a work-environment that is supportive of the health, wellbeing, and flexibility needs of the people we employ!