Executive Associate

Generic Job Profile

This job profile is one of the Core-Predictable, Country-Presence positions for WHO country offices, systematized using objective criteria to strengthen WHO’s strategic and operational presence in countries.

Job profile summary

The incumbent is responsible for the effective and efficient functioning of the office of the head of the WHO country office with full confidentiality in all aspects of work assignments, maintenance of protocol procedures, management of information flow and efficient follow-up on deadlines and commitments made.

Key duties and responsibilities

The incumbent will perform all or part of the following, and other related responsibilities as required by the needs of the office.

• Work under the direct supervision of the head of the WHO country office
• Ensure effective and efficient functioning of the office of the head of the WHO country office, exercising discretion and confidentiality for sensitive matters.
• Manage the supervisor’s calendar, coordinating appointments and meetings, ensuring the exercise of due protocol with high-ranking officials.
• Make arrangements for the supervisor’s travel and itinerary, preparing background materials, documentation, agendas, and briefing files.
• Manage the information flow of the office, reviewing, prioritizing, and routing all incoming correspondence, ensuring timely follow up action and responses.
• Proofread and quality assure the standard of outgoing correspondence for action/signature by the head of the WHO country office.
• Maintain up-to-date databases on official contacts for the head of the WHO office including contact information of Government Officials, members of the Diplomatic Corps, development partners, national institutions, United Nations system partners, intergovernmental organizations, nongovernmental organizations, donors, and other multilateral agencies.
• Prepare presentations, correspondence, reports and other official documents.
• Coordinate the secretarial and related administrative support services of the office, distributing special assignments, briefing and guiding new employees on administrative office procedures and WHO standards in official communication.
• Brief prospective candidates or new appointees on benefits and conditions of employment.

Educational qualifications

• Essential: Certificate of completion of secondary or high school.
• Desirable: Training in office administration.

Work experience

• Minimum number of years’ experience required: 8 years

Essential

• Minimum of eight years of work experience relevant to the position (in general office or administrative work experience) including supervisory responsibilities.

Desirable

• Administrative experience working in an international organization or setting, requiring frequent interaction with high level government, executive and other officials.

Language requirements

• English 3 – Expert Overall Essential
• Other language based on the duty station: Essential

Source:  https://careers.who.int/careersection/ex/jobdetail.ftl?job=2403704&tz=GMT%2B05%3A30&tzname=Asia%2FCalcutta