OBJECTIVES OF THE PROGRAMME
The Department of Administration and Finance is responsible for providing efficient and effective support service to all programmes and activities of the organization in the South-East Asia Region in respect of human resources management, administration, budget and finance, procurement, conference, IT services, staff security and staff medical services. The objective of the Human Resources Management (HRM) unit in SEARO is to recruit the best qualified personnel in a timely manner; deliver effective and efficient HR services to clients in the Regional Office and country offices; promote a culture of staff well-being and development; and guide staff, including new and reassigned staff members, as well as managers through the provision of expert advice on all human resource related matters.
DESCRIPTION OF DUTIES
Under the broad guidance of the Regional HR Manager and the direct supervision of the Programme Operations Officer (HR), the incumbent performs the following duties:
- Support in all matters relating to staff and non-staff grievances and HR cases that require further investigation and action, including compilation of relevant background and contextual information; ensure maintenance of appropriate records/files.
- Provide administrative support in the compilation of relevant background and contextual information on matters which are the subject of an administrative review or appeal; and maintenance of appropriate records/files.
- Manage/handle (i) recruitment/selection against senior international professional positions ensuring efficient planning and compliance with prescribed processes & /timelines, including finalization of all selection documents. (ii) recruitment of WRs in SEA Region; (iii) reassignment of SEAR staff members as well as appointment through inter-agency transfer; (iv) loan of staff members; (v) secondments from UN and non-UN entities to WHO and vice-versa;
- Undertake compliance check of selections undertaken by SEAR country offices under their delegation of authority – in terms of adherence to due process/harmonized selection process.
- Assist in review of policy documents/decisions/resolutions of governing bodies and high-level meetings and prepare summaries, briefing notes, highlighting implications for staff and or follow-up action, coordinate inputs and prepare SEAR’s submissions to such meetings.
- Assist in interpretation of WHO Staff Rules and Regulations, HR e Manual provisions including HR policies and procedures; implementation of effective internal controls ensuring adherence to WHO rules and regulations, strategies, and policies.
- Support in organizational restructuring/review exercise, human resources planning including skills inventory, staffing gap analysis and succession planning;
- Support the implementation of policy on staff mobility in SEA Region, GS staff rotation, including short-term developmental assignment.
- Provide support for the work of internal/external audit teams and coordinate responses on HR issues.
- Provide support in the operational planning for the biennium as well as in the monitoring of the HRM programme; assist in mid-term and end of biennium assessment exercises, including reporting.
- Perform any other duties as assigned.
REQUIRED QUALIFICATIONS
Education
Essential: Completion of secondary school
Desirable: University degree is an asset. Training in the field of human resources is an advantage.
Experience
Essential: At least ten years of progressively responsible experience in administrative positions.
Desirable: Experience in human resources management is an asset.
Skills
Good knowledge of the Organization’s structure and the functions of the support programme and technical units, including knowledge of administrative and personnel procedures and ability to understand /interpret staff rules and regulations, manual provisions correctly. Demonstrated ability to draft correspondence, position notes and reports. Ability to guide subordinate staff.
WHO Competencies
- Teamwork
- Respecting and promoting individual and cultural differences
- Communication
- Setting an example
- Producing results
Use of Language Skills
Essential: Expert knowledge of English.
REMUNERATION
WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,630,025 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.
ADDITIONAL INFORMATION
- This vacancy notice may be used to fill other similar positions at the same grade level
- Only candidates under serious consideration will be contacted.
- A written test and/or an asynchronous video assessment may be used as a form of screening.
- In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
- According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.
- Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
- The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics
- The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.
- Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int
- An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.
- WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.
- WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
- For information on WHO’s operations please visit: http://www.who.int.
- WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.
- The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.
- Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.
- This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
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