Executive Associate I

Posted: 16-Mar-24

Location: Rockville, Maryland

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: R4928

Job Description

Montgomery College, Central Services, has an immediate need for a Full-time Executive Associate I. This position supports Analytics and Insights within the Office of the President. The work schedule is

8:30 a.m. to 5:00 p.m. Monday through Friday. This is a Non-bargaining, Non-exempt, Grade 25 position. Non-exempt positions are not eligible to work a secondary job at Montgomery College. Montgomery College promotes and creates a working and learning environment rooted in the basic tenets of fairness, diversity, and inclusiveness. This position is eligible for telework one day per week. This eligibility is subject to change based on the needs of the unit.

Duties include but are not limited to:

• Serve as confidential aide to the Chief Analytics and Insights Officer and the Deputy Chief Analytics and Insights Officer.
• Perform a wide variety of administrative duties: receive and screen phone calls; create correspondence, flyers, etc.; filter contacts for administrator(s); transmit and explain directives for staff; direct calls and walk-ins to appropriate staff or departments; facilitates the resolution of complaints from students, parents, and the general public; maintain administrator’s calendar, as well as scheduling of conference space; acts as a liaison between administrator and department/office staff, other College staff, outside organizations, and others; attend meetings, take verbatim or summary notes and distributes notes and minutes; follow-up on decisions and actions taken at meetings; represent the office at committee meetings, work groups, and other events as assigned; orders supplies through various vendors.
• May help to prepare the organization’s budget by gathering, reviewing, and recording information; monitor departmental accounts and track expenditures; prepare requisitions and purchase orders; verify, process and pay invoices; review and reconcile purchasing card statements for approval by the account manager; and other financial/budgetary administrative services.
• Maintain/update databases and/or tracking systems for files, correspondence, or issues requiring immediate attention and follow-up.
• Research files and records compile data, memos, notes, and weekly, monthly, and annual reports for supervisory review and/or signature.
• May update program web pages and compose and publish newsletters and notices.
  May serve as first-level supervisor for administrative support staff overseeing a complete cadre of office support services and processes for a medium to large organizational unit.
• Provide work direction and training to subordinate staff, assign work, and enforce work standards, counsel, and evaluate assigned employees.
• Develop, modify, and monitor office procedures to ensure accuracy and efficient operation. Ensure office coverage and provide training to staff and student workers.
• Performs other duties as assigned.

Required Qualifications:

• High School Diploma or GED. Some college coursework in business writing, computer software applications, accounting, or an appropriate combination of education and work experience at an executive support level.
• Five years of increasingly responsible administrative support experience, two years of which was in support of a leadership position.
• Knowledge of modern office procedures and practice; English usage and mathematical computations and techniques needed to collect, organize, and report information/data in a narrative or statistical format; record keeping principles and procedures; standard budgeting and accounting systems; personal computer hardware and office software; and College and departmental policies, procedures, and programs.
• Skill in using office and budgeting computer applications, and training and providing direction to subordinate or secondary staff.
• Eligible applicants must currently be authorized to work in the United States and not require employer visa sponsorship

Preferred Qualifications:

• Previous experience working in higher education.

Hiring Range $27.68 to $35.98 per hourly. Initial salary placement is based on candidate experience and internal equity. Please include a complete resume including all relevant and related work experience.

Application Process:

• Click Here to apply online
• Initial salary placement is based on internal equity and relevant candidate experience. Please include a complete resume/application including all relevant or related experience.
• Online applications must be received by March 22, 2024
• For consideration, you must (Optional)

  Include dates of employment in your application or attachment;

  Submit a cover letter along with an un-official copy of your transripts from your highest degree earned.

As a condition of employment, the following are required at the time of hire:

• Successful completion of a background check and degree verification (if applicable).

• For international degrees, you must provide US degree equivalency verified by a nationally recognized credential evaluation service.

• Participation in a Maryland State Retirement System plan (Pension or Optional Retirement Plan, depending on the position). If you are already retired from the Maryland State Retirement System, you may not enroll in a Maryland State Retirement System plan at Montgomery Collage and may have earn ings restrictions, per state law.

Our benefits package includes: generous paid vacation, sick, paid holidays, medical, dental, vision, group legal benefits, professional development, retirement plan, educational assistance, tuition waiver for employee and dependents, wellness programming including onsite gyms, pools and classes.

If a reasonable accommodation is needed to participate in the job application or interview process, please contact Human Resources and Strategic Talent Management at 240-567-5353 or [email protected] . We require at least two weeks advance notice to enable us to provide the requested accommodation.

Montgomery College is an equal opportunity employer committed to promoting and fostering diversity among its student body, faculty, and staff.

Montgomery College is a tobacco-free and smoke-free workplace.

Closing Date
Friday, March 22, 2024