Executive Associate (Programme)

OBJECTIVES OF THE PROGRAMME

The main objective of the Global Leprosy Programme is to achieve interruption of transmission and elimination of leprosy in Member States, specifically the targets of zero new autochthonous case in 120 Countries, 70% reduction in annual new case detection and 90% reduction in grade-2 disability and child new detection rates, as per the Global Leprosy Strategy 2021-2030.

DESCRIPTION OF DUTIES

Under the direct supervision and guidance of the Team Leader (GLP) with regular interaction with RDO/DPM offices as well as in close collaboration with the Regional Advisors/focal point of Leprosy across WHO regions, the incumbent will perform the following duties:

A. General Administrative duties: 

• Provide overall administrative support to Team Leader (TL), covering all WHO Regions for effective programme management, implementation and evaluation; 
• Screens all incoming correspondence, documents and reports, identify and highlight important issues for urgent action/decisions, submit to the TL with full background information obtained from stakeholders and counterparts; 
• Provide guidance and assistance inorganizing meetings and negotiations involving donors, partners, NGOs, including global and inter-regional meetings. Additionally, provide logistical and administrative support for meetings with donors. Follow up on meeting reports and recommendations for future actions; 
• Initiate contracts, donor proposals, and agreements, and collaborate with Team Leader (TL) to finalize donor agreements. Ensure the timely initiation, smooth implementation, and closure of agreements, facilitating prompt donor reporting and seamless closure of donor agreements; Provide assistance in the procurement and delivery of supplies and equipment; Assist in procurement forecasting and offer administrative support, advice on procurement and logistic matters, market possibilities, development of specifications, and delivery schedules etc.; Provide support to the division in the application of WHO Business Management Systems, including CEM, SPM, ERP, etc. Additionally, assist in supporting collaborative programs, resource mobilization, and the financial and technical implementation;

   

• Review outgoing correspondence including those prepared by the unit for accuracy of information, format, related instructions and for conformity with the established procedures and discussing shortcomings; 
• Coordinate with regions and countries to follow up on leprosy control activities, ensuring data and information on drug implementation are current. Monitor the receipt; implementation of donors’ contributions for the leprosy program through HQ. Coordinate the supply and equipment needs as required for the leprosy programme; and 
• Follow up on meeting reports and recommendations for future actions. 

B. Programme Monitoring related duties:

• Assist TL in the preparation of HR and activity workplans; 
• Assist TL in the distribution of budget allocated in the beginning of biennium and linking/mapping the same to HR and activity Workplans; 
• Assist TL in the distribution of VC fund among across regions and countries throughout the biennium; 
• As the Award Administrator, assisting and reviewing all Award Documents Requests (ADRs) and program changes. This includes work plan funding and award budgeting for Human Resources (HR) and activity work plans; 
• Provide regular assistance to TL by maintaining statistical data/reports on approval budget, encumbrances, expenditures, etc; 
• Perform other related duties as required or as instructed, by supervisors. 

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary education.

Desirable: A university degree in business administration or related field. Training or certification in administrative systems, especially United Nations (UN)-related.

Experience

Essential: A minimum of ten years’ of progressively work experience in administrative positions of any international Organization, preferably in WHO

Desirable: Experience in administrative support positions within WHO or another United Nations agency, with at least three years support to technical unit.

Skills

• Thorough knowledge of WHO Office procedures, practices, forms etc. 
• Good knowledge of organizational structure of technical and support programme units; 
• The incumbent keeps abreast of changes in procedures and practices, rules and regulations, organizational structure, in the department and WHO. 
• Ability to draft clearly and concisely correspondence/reports; take notes at technical meetings and operation of computerized systems and databases 
• Ability to handle work in a timely and accurate manner with tact and discretion, as required. 
• Ability to maintain and update knowledge in the use of office technology through in-house courses, on-the-job training and/or self-training. 

WHO Competencies

• Teamwork 
• Respecting and promoting individual and cultural differences 
• Communication 
• Producing results 
• Moving forward in a changing environment 

Use of Language Skills

Essential: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at INR 1,630,025 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level 
• Only candidates under serious consideration will be contacted. 
• A written test and/or an asynchronous video assessment may be used as a form of screening. 
• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review. 
• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. 
• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual. 
• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics. 
• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply. 
• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to 
• [email protected] 
• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice. 
• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates. 
• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco. 
• For information on WHO’s operations please visit: http://www.who.int. 
• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully. 
• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered. 
• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at [email protected]. 
• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station. 
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