Executive Business Administrator

Stanford University School of Medicine seeks a hybrid Executive Business Administrator (ASA1) to provide executive administrative and operational support for the Executive Search (75%) and Recruiting Services (25%) teams.  Reporting to the Executive Search & Services Director, the Executive Business Administrator (EBA) will provide recruiting and operational support for two teams. This role will wear multiple hats, supporting executive clients while working in a fast-paced, highly visible, and high-touch environment. The successful candidate will have a mission-driven customer service mindset and impeccable attention to detail.  If you enjoy working with collaborative and supportive teams, you are fueled by building relationships, and you like to make your impact by being a team player, this could be the opportunity for you! 

DESIRED QUALIFICATIONS:

• Experience supporting/coordinating HR or Recruiting programs or functions
• Experience delivering client service with an internal client group
• Knowledge of talent or human resources functions
• Proficiency with MS Office (Word, Excel, and Powerpoint), and other business tools (e.g. Qualtrics, SmartSheets, Adobe, etc).

EDUCATION & EXPERIENCE (REQUIRED):

Bachelor’s degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

·       Demonstrated ability to prioritize own work and multi-task.

·       Demonstrated excellent organizational skills.

·       Demonstrated ability to take initiative and ownership of projects.

·       Ability to communicate effectively both orally and in writing.

·       Ability to routinely and independently exercise sound judgment in making decisions.

·       Demonstrated experience working independently and as part of a team.

·       Relevant subject matter knowledge.

·       Ability to direct the work of others, for jobs requiring supervision.

CERTIFICATIONS & LICENSES:

None

PHYSICAL REQUIREMENTS*:

·       Constantly perform desk-based computer tasks.

·       Frequently stand/walk, sitting, grasp lightly/fine manipulation.

·       Occasionally use a telephone.

·       Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Additional PHYSICAL REQUIREMENTS: (remove if none)

WORKING CONDITIONS:

·       Occasional evening and weekend hours.