Executive Officer

Apply now Job no:499605
Work type:Full time
Location:Hobart, Launceston
Categories:Administration

Executive Officer

• Lead and support strategic and operational activities, projects, and events
• Provide high-quality administrative support to the Division and its Leadership Team
• Two positions available based in Hobart or Launceston

About the opportunity

 The Student Services and Operations division is looking for two new team members (one ongoing full time and one fixed term (1 year) position. To be successful in this position you will need to be a flexible, self-motivated, team player to join their team as an Executive Officer reporting to the Divisional Manager.

The Student Services and Operations team handles the early phases of the student journey and oversees areas such as marketing, engagement, applications, recruitment, partnerships and enrolment.

As our successful candidate, your will assist the Division with its daily operations and administration. You will be responsible for providing high-quality administrative support to the Student Services and Operations Leadership Team, handling various issues, activities, events, and projects.

Your role as the Executive Officer is to work with the rest of the Student Services and Operations Administration Support Team to provide high-quality administrative support. You will cooperate with the team to ensure that the support is efficient and professional.

What you’ll do:

• Provide support to the Student Services and Operations Leadership Team across the full suite of administrative needs including schedule coordination, logistics and resource arrangements, correspondence preparation and management, meeting and enquiry triaging, stakeholder support.
• Ensure high quality customer service to internal and external stakeholders engaging with the Division and Leadership team.
• Monitoring of team service delivery and engaging with senior members of the Administration Support Team to support continuous improvement.
• Assist the Divisional Manager with key projects, reporting and administration for the executive and division.
• Support Student Services and Operations Leadership Team with events, team activities and at section team meetings.

­What we’re looking for:

• Completion of a degree level qualification or an equivalent combination of skills, training and experience in executive support in a large complex organisation preferably in higher education.
• Demonstrated knowledge and experience working in a fast-paced office, working in a team environment supporting administrative staff and creating a positive and productive working environment.
• Highly developed level of oral and written communication skills.
• Capacity to display initiative, solve problems and meet deadlines in a demanding and dynamic work environment.
• Manage complex situations and multiple responsibilities simultaneously, mixing long term projects with the urgency of day-to-day demands.

Salary details

Appointment to this role will be at HEO 6 and will have a total remuneration package of up to $110,273 comprising base salary within the range of $86,918 to $94,250 plus 17% superannuation.

How to Apply

• To apply online, please provide your CV and 1-2-page cover letter outlining your interest in the role, skills, capabilities and experience.  You do not need to separately address the success criteria.
• For further information about this position, please contact Angus Harvey, Senior Operations Officer, Future Students Support Team on [email protected] or 03 63243721.
• Please visit https://www.utas.edu.au/jobs/applying for our guide to applying and details on the recruitment process.
• Please refer to the attached Position Description Below for full details.

 Position Description – 499605 – Executive Officer.pdf

Applications close Sunday 4 February 2024, 11.55pm

To be eligible for this position, you are required to have Australian citizenship, permanent residence or a current valid visa that allows you to fulfil the requirements of this role.

Advertised:23 Jan 2024 Tasmania Daylight Time
Applications close:04 Feb 2024 Tasmania Daylight Time