Executive Officer – NORTH Foundation

The Executive Officer is a dynamic role that involves administrative proficiency, executive support, and leadership across various projects. This exciting and critical position is vital for the seamless operation of the NORTH Foundation.

Join a supportive, collaborative team in this newly created role that will enhance the NORTH Foundation’s capabilities at a time of significant growth across the organisation.

• Reporting to the CEO, apply your high levels of administration, project management and organisational strengths to this diverse newly created role
• Hybrid working, office location close to St Leonards station
• Fantastic team and a nurturing and supportive culture

About the Organisation

The NORTH Foundation is the fundraising partner of the Northern Sydney Local Health District including Royal North Shore Hospital, Ryde Hospital, Hornsby Ku-ring-gai Hospital and the Kolling Institute.

The NORTH Foundation works to create a future where their community benefits from quality healthcare and there are no barriers to what can be achieved through innovative health research and patient care. They exist to deliver better patient outcomes by bridging the gap between what is needed today and what is possible tomorrow.

Being a part of the NORTH Foundation will give you the opportunity to work with hospitals and research units, supporting innovative health research and the delivery of exceptional care for patients (and their families) in ways that are meaningful and valuable to each individual patient.

About the role

The newly established role of Executive Officer is a versatile role that includes high level administrative duties, executive support, and leadership across multiple projects. This fast paced and exciting position is crucial for the smooth functioning of the NORTH Foundation.
The role will provide comprehensive support to the Chief Executive Officer and the leadership team and will oversee the administration of major projects, campaigns and initiatives throughout the year, including donor stewardship events, philanthropy training for clinicians, and significant capacity and capital fundraising campaigns.

The ideal candidate will be a highly skilled administrative professional with exceptional project management and organisational abilities.

Key Responsibilities

• Offer executive support to the CEO by scheduling meetings, managing correspondence, and preparing minutes and reports
• Assist the leadership team with administrative duties and provide project management support across multiple high level, complex projects with varying timeframes and deadlines
• Manage communication between the CEO, leadership team, and other staff members ensuring effective diary management and planning
• Oversee the onboarding process for new staff, ensuring a seamless transition into the organisation
• Administration of major projects, campaigns and initiatives to include the planning and implementation of donor stewardship events, philanthropy training programs for clinicians and the administration of major capacity and capital campaigns
• Project management tasks to include scheduling, material preparation, tracking progress, preparing reports, and coordinating with internal and external stakeholders
• Provide ongoing assistance to the fundraising and marketing teams, assisting in crafting fundraising materials, proposals, presentations, and reports
• Ensure that all information related to projects is accurately recorded on the CRM
• Manage and organise files, records, and documents efficiently and provide ideas for new processes and systems to ensure that the organisation runs smoothly and effectively
• Offer assistance for board meetings, including material preparation and minute-taking
• Be proactive in offering new ways of working to the organisation that will drive efficiency and effectiveness across day-to-day operations

Skills and Experience

• Strong experience working in a high-level administrative capacity, ideally (but not essential) within a philanthropic or non-profit setting
• A background in supporting executive level stakeholders with experience in diary management, communication management and board work
• Strong project management abilities with experience in administering complex projects and reporting back on progress
• An understanding of budget and reporting needs across projects
• Outstanding organisational and multitasking abilities with the ability to work across multi priorities with a range of deadlines and timeframes
• Excellent written and verbal communication skills with experience liaising with multiple stakeholders
• Proficiency in database use and Microsoft office suite, including Excel, Microsoft 365 and Microsoft SharePoint
• Demonstrates a high level of professionalism and discretion, a positive attitude, and a proactive work approach
• Strong problem-solving capabilities with a proactive manner and proficient in driving results in a fast-paced, dynamic team environment
• A high level of attention to detail and accuracy, a “can-do” attitude with the capability to work autonomously and collaboratively within a team
• An enthusiasm for fundraising and philanthropy with a desire to work for an impactful not for profit
• A connection to The NORTH Foundation values: integrity, innovation, impact, compassion, collaboration

Applications

Please direct all enquiries to Chloe Barton at Impact Advising on [email protected] using the subject line: Executive Officer – NORTH Foundation enquiry via EthicalJobs.

Impact Advising is committed to creating diverse and inclusive work environments that reflect the rich tapestry of our communities. We believe that diversity enriches organisations and fosters innovation. We are dedicated to building workforces that are a representative of the diverse backgrounds, experiences, and perspectives of our society. We embrace diversity in all its forms, including but not limited to race, ethnicity, gender, age, sexual orientation, religion, disability, and cultural background. We actively seek to foster inclusive workplaces where all employees can bring their whole selves to work, feel respected and valued, and have equal opportunities for growth and advancement. We are committed to providing a fair and unbiased recruitment process, and we strive to eliminate any barriers that may impede the inclusion and participation of underrepresented groups in workforces.