Executive Personal Assistant

Executive Personal Assistant

Euroclear

Belgium

Your key responsibility will be to:

• Handle the agenda, organize internal and external meetings;
• Book international travels. Follow up on expenses in line with Euroclear travel policies and coordinate with relevant teams of external mandates for expenses related to these mandates;
• Handle necessary travel documents, Visa’s, passports,…;
• Handle administrative tasks, e.g. submitting/uploading forms, follow up, make appointments where in-depth discussion are needed;
• Recording of registrations to seminars and follow up on practicalities, invoices, e.g. Eurofi, COP, Davos, IMF, …;
• Be in close contact with the staff of the Corporate Secretariat team to prepare the ESA Board cycle, and other logistics for the Boards and Committees;
• Screen incoming calls and emails as well as handle confidential matters;
• Reviewing, printing and lay-out of documents;
• Use an array of business software applications (e.g., word processing, presentation and spreadsheet);
• Connect with stakeholders at all levels inside and outside of the organization.

You have:

• A bachelor or master’s degree and at least 5 years’ of experience as an Executive/Personal Assistant of senior managers;
• Proactive mindset in scheduling travels, (recurrent) meetings, workshops….;
• Knowledge in different software packages of Microsoft Office (Word, Excel, and PowerPoint);
• Very efficient organizational skills, and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines; know how to prioritize;
• Strong communication skills in English;
• Ability to transmit information clearly and transparently.

You are:

• Able to provide minimal technical support for setting up hybrid meetings;
• Willing to learn other programs and tools used in Euroclear;
• Proactive and accurate;
• Resilient, positive and flexible;
• Creative in problem-solving;
• Discrete, as you will get exposure to sensitive materials and personal information;
• Tactful towards direct colleagues and within the organization;
• Interested in learning and tackling new responsibilities as role and experience grows;
• Detailed oriented.

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