Handle the agenda, organize internal and external meetings;
Book international travels. Follow up on expenses in line with Euroclear travel policies and coordinate with relevant teams of external mandates for expenses related to these mandates;
Handle administrative tasks, e.g. submitting/uploading forms, follow up, make appointments where in-depth discussion are needed;
Recording of registrations to seminars and follow up on practicalities, invoices, e.g. Eurofi, COP, Davos, IMF, …;
Be in close contact with the staff of the Corporate Secretariat team to prepare the ESA Board cycle, and other logistics for the Boards and Committees;
Screen incoming calls and emails as well as handle confidential matters;
Reviewing, printing and lay-out of documents;
Use an array of business software applications (e.g., word processing, presentation and spreadsheet);
Connect with stakeholders at all levels inside and outside of the organization.
You have:
A bachelor or master’s degree and at least 5 years’ of experience as an Executive/Personal Assistant of senior managers;
Proactive mindset in scheduling travels, (recurrent) meetings, workshops….;
Knowledge in different software packages of Microsoft Office (Word, Excel, and PowerPoint);
Very efficient organizational skills, and the ability to work independently in a multifaceted environment on multiple tasks and under tight deadlines; know how to prioritize;
Strong communication skills in English;
Ability to transmit information clearly and transparently.
You are:
Able to provide minimal technical support for setting up hybrid meetings;
Willing to learn other programs and tools used in Euroclear;
Proactive and accurate;
Resilient, positive and flexible;
Creative in problem-solving;
Discrete, as you will get exposure to sensitive materials and personal information;
Tactful towards direct colleagues and within the organization;
Interested in learning and tackling new responsibilities as role and experience grows;