Executive & Project Support Officer

Are you an organised professional with a knack for multitasking and a passion for supporting senior executives and project teams? If you thrive in a dynamic environment and are keen to use your administrative, interpersonal, and communication skills to create impact, this role is for you!

We are seeking an Executive and Project Support Officer to join our team in Sydney. In this role, you will provide essential support to our APAC Managing Director and our Australian project teams, ensuring smooth operations and successful project delivery.

About Us

We are The Behavioural Insights Team (BIT), a world-leading global consulting and research organisation. We work with governments, NGOs, and organisations to create social impact by improving policies and services through the application of behavioural insights. We are committed to creating an inclusive workplace and strongly encourage applications from all backgrounds.

About You

If you are excited by the idea of working for a purpose-driven organisation and enjoy being the go-to person who keeps things running smoothly, then you’re the person we’re looking for. This role suits someone with 3-5 years of administrative or coordination experience, preferably in a small business or consulting firm.

Key Responsibilities

Executive Support (50%)

• Provide administrative support to the APAC Managing Director, including diary and inbox management, travel arrangements, preparation of briefing materials, proofreading, and team communications.

• Manage Senior Management Team meeting schedules, agendas, minutes, and action items for both Singapore and Australia.

• Organise team meetings, set agendas in consultation with the senior management team and act as the point of contact for CEO visits.

• Provide administrative support to other senior management staff as needed.

Project Support & Coordination (50%)

• Assist project teams with administrative and project delivery tasks, including scheduling fieldwork/interviews, coordinating project meetings or workshops, taking notes during meetings and research activities, managing external stakeholders, and providing on-the-ground support for project events.

Skills and Experience

• Strong accuracy & attention to detail.
• Takes initiative to add value to the business.
• Focus on the identification of problems & developing solutions.
• Ability to work in an agile way / respond to competing priorities & shifting demands.
• Self-driven but works as part of a team to achieve common goals and outcomes.
• Fast learner and keen to learn / can learn by doing.
• Strong ability to meet strict deadlines.
• Intermediate skills in all MS Office programs, especially in MS Excel, as well as Google suite of programs (Gmail, Drive, Meet, Sheets & Docs).
• 3-5 years in an administration and/or coordination role, preferably (but not necessarily) in a small business or consulting or professional services firm.

Why Work for Us?

• We have a supportive and inclusive work environment with opportunities for growth and learning.

• Flexible working arrangements, including the option to work from home.

• Comprehensive benefits package, including a health and wellbeing allowance, Employee Assistance Program, phone allowance, and a generous paid parental leave policy.

How to Apply

If this sounds like you, we’d love to hear from you! Click Apply Now to submit your application.

We use a platform called Applied to reduce bias in our recruitment so that we can find the best person for the job — regardless of their background — by assessing role-related skills. You’ll need to answer a few work-based questions, which will be anonymously marked by our team. Our selection is based on performance in these questions rather than on CVs. Candidates with top-scoring answers will be invited to the next round. We won’t see your see CV until the interview round.

Application Process

1. Online application and test

2. First interview and practical task (w/c 12 August)

3. Second interview (w/c 19 August)

Equal Employment Opportunity BIT is committed to equal employment opportunity and ensuring no applicant receives less favourable treatment based on gender, age, disability, religion, belief, sexual orientation, marital status, or race.