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EXECUTIVE SECRETARY

Central Michigan University

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Position Information
Position Information

Posting Number S-3235
Position Number 79380
Type of Recruitment External
Position Title EXECUTIVE SECRETARY
Position Summary Duties performed are of a complex and varied secretarial/administrative support nature. This is the most senior level secretarial role, and while it incorporates elements of other levels, it has a majority of effort associated with more complex secretarial support services related to Nursing Program activities. The level of independence at this level has a high degree of autonomy/responsibility for complex duties that may be broad and varied or narrow but focused. This position is responsible for assisting with budgetary duties for the Nursing programs in the School of Rehabilitation and Medical Science, as well as monitoring and maintaining Nursing program applications, waitlists, registration requests, independent study courses, and grade records. This position uses SAP and other databases required for assisting in program management.
Required Qualifications High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the position with or without reasonable accommodation.
Preferred Qualifications Bachelor’s Degree.
Educational background in healthcare.
Evidence of successful past experiences or education with simulation technology or health care compliance.
Demonstrated skill in technological literacy, communication, organization, collaboration, and problem solving.
Ability to work collaboratively with stakeholders at CMU and with clinical partners.
Duties & Responsibilities Monitors credit cards, grant activity, payroll and overloads, and professional development spending and other budget updates using SAP.
Maintains Nursing program applications progress in conjunction with Admissions and CMU Innovation & Online.
Organizes and arranges weekend seminars, orientations, comprehensive examinations, and award/graduation functions.
Maintains waitlists, registration exception requests, independent study courses, and incomplete and deferred grade records.
Maintains official document files, scholarship awards and funds, and committee memberships.
Maintains Nursing information related to promotional aspects, and the program directors’ calendars as needed.
Creates and maintains files related to program management in Outlook and on the S-Drive.
Assists the other School of Rehabilitation and Medical Science clerical staff with the coverage of the office professional duties.
Provides daily support within the skills and simulation laboratories.
Collaborates with clinical placement sites.
Maintains confidential records for health requirements for clinical placements.
Answers emails, phone calls and greets people to the division, directs them as appropriate.
Sets appointments, crafts and replies to correspondences.
Takes minutes at division and program meetings.
Completes various academic forms including but not limited to travel requests, release summary reports, clinical site requests, and affiliation agreements, and directs them to the appropriate individuals and offices.
Distributes mail.
Orders office and laboratory supplies.
Schedules courses with the Registrar’s office and helps with catalog copy.
Coordinates assessment and evaluation, grading and academic record keeping.
Assists with budget records and resource allocation.
Updates handbooks and course plans.
Assists Nursing Director and faculty members in the execution of their secretarial duties.
Assists in maintenance of records.
Other duties as assigned.
Supervision Exercised None.
Message to Applicants Central Michigan University is dedicated to fostering a broadly diverse and inclusive campus that respects all social identities, experiences, and perspectives. In an effort to further this initiative, we are especially interested in candidates who will advance and promote an inclusive and supportive environment for every member of our university community.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled.  However, the university reserves the right to close the recruitment process once a sufficient applicant pool has been identified.  For best consideration, please submit application materials before February 16, 2024.
Employee Group Office Professional
Staff Pay Level 6
Pay Range $16.00 – $23.87 per hour, estimated starting rate: $16.00 – $19.00
Division Academic Affairs
Department School of Rehabilitation and Medical Sciences
Position Status Regular
Position End Date
Employment Status Full-Time
FTE 1.0
Position Type 12 month
Weekly Work Schedule Mon-Fri, 8:00 a.m. – 5:00 p.m. / weekends and evenings as required.
Location Mount Pleasant, MI
About the Department
About CMU Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
EEO Statement CMU, an AA/EO institution, strongly and actively strives to increase diversity and provide equal opportunity within its community. CMU does not discriminate against persons based on age, color, disability, ethnicity, familial status, gender, gender expression, gender identity, genetic information, height, marital status, national origin, political persuasion, pregnancy, childbirth or related medical conditions, race, religion, sex, sex‐based stereotypes, sexual orientation, transgender status, veteran status, or weight (see https://www.cmich.edu/offices-departments/OCRIE ).
If you wish to see “EEO is the Law” posters, please click here .
CMU does not discriminate on the basis of sex in the education program or activity that it operates, including admission and employment, and is required by Title IX of the Education Amendments of 1972 not to discriminate in such a matter.
Inquiries about the application of Title IX can be made to CMU’s Title IX Coordinator, the US Department of Education’s Assistant Secretary, or both.
CMU’s Title IX Coordinator can be reached at:
Phone: 989-774-3253
Office: 103 E. Preston St.
Bovee University Center, suite 306
Mount Pleasant, MI 48858
Email: [email protected]
Posting Ends
Open Until Filled Yes

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