Executive Staff Assistant – Cancer Center Administration

Required Qualifications (as evidenced by an attached resume): 
Bachelor’s degree (foreign equivalent or higher). In lieu of the Bachelor’s degree, an Associate’s degree (foreign equivalent or higher) and two (2) years of full-time Administrative Assistant experience may be considered. Two (2) years of full-time executive office administrative assistant experience working in a professional office environment.  Experience managing calendar and meeting scheduling.  Experience with Microsoft Office applications to include Word, Excel & Outlook and/or Google Docs.
Preferred Qualifications: 
Administrative assistant experience in an academic or research environment.  Experience with Human Resources functions. Experience with Accounts Payable and/or Procurement transactions.

Brief Description of Duties:
The Staff Assistant for Cancer Center Administration will provide a wide range of administrative functions. The incumbent must be detail oriented, possess excellent organizational skills and have the ability to multitask. The incumbent presents a professional appearance and exercises sound judgment and communication skills when working with staff, faculty, physicians, senior leadership and outside vendors and guests.  
Duties: 

• Independently provide a full range of administrative assistance to the members of the Cancer Center Administrative Offices and/or Shared Faculty including but not limited to, answering telephones, taking and recording meeting minutes, preparation of documents using MS Office Suite and Google programs, calendar management, Travel arrangements, reimbursements, procurement ordering and processing requisitions. 
• Under direction, provide administrative assistance with the coordination of Cancer Center guests, events and meetings, including but not limited to preparing itineraries, flyers, sign-in sheets, conducting tours, ordering, etc.
• Under direction, provide assistance and participate in any and all preparations for department Meetings, Symposiums and Retreats, including but not limited to, on site event registrations, set ups and take downs of Poster Presentations, Vendor Areas, etc.
• Under direction, assist in HR related functions including recruitment related duties including scheduling interviews, preparing documents, preparing spreadsheets. etc.
• Coordinate and schedule meetings, take minutes when needed and prepare a follow up task list.
• Assist with preparations and track requisitions and submissions for vendor payments, guest/staff reimbursements and travel vouchers. Keep, update and maintain records and spreadsheets related to requisitions and P-card statements.
• Other duties or projects as assigned as appropriate to rank and departmental mission. 

Special Notes:
This is a full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA.
In addition to the employee’s base salary, this position is eligible for $3,026 UUP annual location pay, paid biweekly.

For this position, we are unable to sponsor candidates for work visas.
Resume/CV and cover letter should be included with the online application.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.
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The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

 
Job Number:
 2400099
Official Job Title: Staff Assistant
Job Field
: Administrative & Professional (non-Clinical)
Primary Location
: US-NY-Stony Brook
Department/Hiring Area: Cancer Center
Schedule
: Full-time 
Shift
 :Day Shift Shift Hours: 9:00am- 5:00pm 
 
Posting Start Date
: Jan 8, 2024
Posting End Date
: Jan 22, 2024, 11:59:00 PM
Salary:$55,000-$65,000
Appointment Type: Term
Salary Grade:SL2
SBU Area:Stony Brook University