Facilities and Administration Officer

Facilities and Administration Officer

Description

IFC a member of the World Bank Group is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2023, IFC committed a record US$43.7 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises. For more information, visit www.ifc.org.

Roles and Responsibilities:
Planning and Origination
Develop, initiate, and plan multiple medium-to-large complex/challenging projects across multiple geographies as project manager, with strategic guidance and direction from higher level staff
Collaborate on project development and planning, under direction of Senior or Lead / Manager
Develop program requirements with internal clients, including but not limited to gathering, understanding, analyzing, and summarizing office space, infrastructure, and operational business needs
Manage the preparation of project-related plans, specifications, and contract documents
Develop and monitor a master project budget and schedule
Determine the scope of required resources to mobilize from within/outside the organization
Enable the definition of targets from external best practice and internal benchmarks
Work with procurement professionals to originate and manage key third-party vendor relationships
Identify and hire consultants or vendors to support project execution, with strategic guidance and direction from higher level staff
Execution, Monitoring, and Control
Manage and run multiple medium-to-large complex/challenging projects across multiple geographies as project manager.
Coordinate project execution with multiple internal and external service providers, including but not limited to other project implementation managers, budget staff, procurement staff, IT specialists, security providers, architects, engineers, landlords, general contractors, furniture providers, et al.
Understand stakeholder expectations and concerns and help manage/adapt efforts to meet varying stakeholder requirements
Guide and coach internal clients through processes related to projects, with emphasis on policies, guidelines, and standards
Enable understanding with clients of budget implications related to potential change
Perform ongoing analyses of work and/or processes
Help implement solutions to address overall project requirements
Track work progress against objectives, schedule, quality, and project funding
Help to adapt specifications, plans, and approach to keep work on track toward objectives
Provide project cost analytics and forecasts and articulate reasons for possible variances
Assure timely completion of assigned projects in a cost-effective manner
Conduct project closeout with full required documentation
Identify post project adjustments as required
Manage Lessons Learned gathering, documentation, and repository for future quality control and continuous improvement

Selection Criteria

Masters degree in business administration, finance, accounting or relevant fields with at 4-8 years of experience
Minimum of 5-8 years of related work experience
Project Management Professional (PMP) certification
Demonstrated executive presence and poise, with ability to interact effectively with senior management as well as various levels of staff and management across the organization
Experience in project management, facilities management, workplace strategy, architecture, consulting, corporate real estate, design, construction, and move management
Experience in a corporate setting, working alongside cross-functional teams
Experience partnering with architects, design and construction vendors, program managers, ergonomics experts and other consultants
Proficiency in AutoCad, REVIT, BIM or other drafting technologies is an advantage
Strong time management skills and demonstrated ability to meet deadlines
Demonstrated ability to function in a fast paced, ambiguous environment working with multiple and diverse responsibilities
Demonstrated organizational acumen with high degree of emotional intelligence and ability to remain composed under stress
Demonstrated numeracy aptitude with financial/analytical acumen and an ability to communicate this effectively
Excellent relationship management skills with experience interacting across internal and external leaders, clients, and vendors
Ability to interpret qualitative and quantitative research data and synthesize into meaningful and actionable recommendations
Ability to effectively communicate in English technical and nontechnical information to levels across the organization both in written and oral form.
Involvement with relevant industry organizations and knowledge of key thought leadership
Flexibility to work both independently and cooperatively in an agile environment, including virtual collaboration with remote colleagues
Energetic, creative, and willing to work hard in a fast-paced environment
Ability to motivate others and foster teamwork

Strategic Thinking and Planning

Comfortable working both at the conceptual and detailed levels to make data-driven recommendations for senior business leaders, demonstrating deep functional knowledge and business acumen
Capable of Independent Delivery
Ability to build trust to act and deliver with limited supervision, under short and sometimes shifting deadlines, to clients with high expectations
Results Driven
Able to add value by constantly looking for a better way to get more impactful results, set stretch goals, and demonstrate accountability for achieving results
Collaborative
Inclusive of others and displaying a sense of mutuality and respect in decision making, problem solving, and communication with key stakeholders
Innovative
Willing to contribute new insights to understand situations, develop solutions, and resolve complex problems with awareness and management of own behavior on others

Knowledge Sharing

Seeks to learn from more experienced staff to deepen/strengthen professional knowledge and help others to learn in return, while building personal and professional networks inside and outside the department/unit

Smartly Decisive

Seeks diversity of information and inputs, research possible solutions, and generates recommended options with understanding of risks and responsibilities

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at theWorld BankandIFC, including our values and inspiring stories.