Facilities Lead

Family Life – Transforming lives for stronger communities

• Work locally in the Bayside Area and make a difference within the Community
• Enjoy flexible work options and a great team culture
• Full-time, permanent opportunity
• Level 6 SCHADS Award $102,554.40 + Generous Salary Packaging + Super

Family Life is a recognised Employer of Choice. Work with us and be part of our supportive, people-focused culture.

The Opportunity

This is a great opportunity to join Family Life’s Operations and Client Services team in this newly created permanent full-time Facilities Lead role. Based predominantly at either our Frankston or Sandringham sites with travel to other Family Life sites.

We are undergoing a period of growth and have some exciting projects on the go as we expand. The Facilities Lead will work closely with the Senior Manager Operations, providing expertise and support in all aspects of management of our property portfolio.

A core purpose of the position is to contribute significantly to the development and implementation of a facilities management approach, standardising best practice across the organisation while continuously developing and innovating to ensure that Family Life Property and Facilities are presented and maintained to a high standard in order to support the organisation in achieving its strategic and operational goals.

Key Responsibility Areas

• Contribute significantly to the development and implementation of the strategic direction of the property portfolio and facilities operations considering alignment with growth strategy, operational and client needs through an environmentally responsible approach.
• Support the growth and operational effectiveness of the Family Life Retail stores as directed by the Head of Retail. Including but not limited to leasing, emergency management, OH&S compliance, maintenance and support.
• Oversee leasing activities including new leases or licences and exercising options and full renewals to optimise.
• Support the development and implementation of a maintenance and OHS management system in accordance with ISO 9001: 2015 standards
• Ensure proactive maintenance of all buildings and grounds, refurbishing projects, landscaping, cleaning, waste management, security and safety protocols for freehold and leasehold properties to ensure that compliance with relevant Australian Standards and the Building Code of Australia is achieved.
• Lead the end-to-end process of new fit-outs and make-good across the portfolio as well as strategic consolidations and property relocations.
• Establish an annual budget for scheduled periodic and responsive repairs and maintenance schedules across the portfolio annually to ensure the facilities obligations are met under each lease.
• Support the development of a maintenance and OH&S management system in accordance with OH&S standards.
• Responsible OH&S compliance across the Family Life sites in accordance with the OHS Act.

Our Ideal Candidate

With qualifications in Project management and/or Change Management, you are a facilities/ property services management superstar with upwards of 5 years’ experience in this space, preferably within the not-for-profit sector. You are a multitasker at your core and take a proactive approach to implementing new property goods and services across an organisation with support and direction from your Manager.

You have demonstrated experience working to deliver the highest standards of property governance and a technical understanding of:

• Facilities Management
• Leasehold Management
• Freehold Asset Management
• Strong understanding of the OHS Act and the ability to manage facilities and property to comply with the requirements of the Act
• Repairs & Maintenance
• Fire Safety & Essential Services
• Site Fit-out
• Project Management
• Make-good
• Contractor & Supplier Management
• Purchasing, Tendering & Negotiation
• Contract Development & Execution and;
• Customer Service.

Information technology skills, including proficiency in Microsoft Office suite is essential for this role and experience using Facilities and Maintenance Management Systems would be advantageous.

Who we are

At Family Life, we believe every child deserves to thrive in a safe and healthy family environment. Family Life is a specialist family services provider that has worked with children, families and communities for more than 50 years. Our vision is to work with clients and partners to create capable communities, strong families and thriving children.

We are known for our innovation and whole-of-community collective impact approach. Our teams are committed to transforming the lives of our clients and communities to build resilience and healthy relationships. We are proudly purpose-driven, independent and not for profit. We support our community through our specialist family services, community strengthening programs, a network of op shops, a vibrant engaged volunteer community and passionate skilled staff.

Working at Family Life is more than just a job

It’s the feeling of knowing that your work is contributing to making the community in which you live a better place and working with others who feel the same way.

Additionally, you will have access to:

• Flexible work options and a great team culture
• Salary packaging (receive up to an extra $18,500 in tax-free pay per year)
• Paid Wellbeing Leave
• Paid Study Leave
• Additional Paid Leave for End of Year Closedown
• Purchased Annual Leave Scheme
• Rostered Day Off Scheme for Eligible Employees
• Employee Assistance Program, a free and confidential counselling service for employees

How to Apply

A full position description is available on our careers page: Family Life Careers page.

Please submit your confidential application including a CV and cover letter addressing the key selection criteria via our Application Portal.

For further information regarding the position please contact Kate Saporta, Chief Financial Officer on (03) 8599 5433.

*We will be reviewing applications as they are received, therefore this role may close sooner if we find the right candidate. Please apply now to ensure you do not miss out!

All offers of employment are subject to the Family Life Safety Screening process, including a Working with Children Check and Police Records Check.Any person issued with a negative notice on their Working with Children Check will not be eligible for employment with Family Life.

Family Life values diversity and welcomes applicants who meet the position criteria, irrespective of race and ethnicity, colour, age, gender, gender identity, disability, religion and sexual orientation.

Family Life is a trauma informed organisation and recognises the unique skills, contributions and insights that come from lived experience.

Family Life is a child safe organisation. We value, respect and listen to children and young people. We are committed to the safety of all children and young people. Family Life supports children to meet their potential and thrive. We do not tolerate neglect, mistreatment or abuse of any kind.