FACILITIES MANAGEMENT OFFICER

Org. Setting and Reporting

This position is in Kabul with frequent travel to regions. Under the overall supervision of the Chief Engineer of the United Nations Assistance Mission in Afghanistan (UNAMA).

Responsibilities

Operations

• Oversee technical and administrative work in engineering activities in the mission, related to construction and maintenance of UN facilities.
• Implement projects, or parts of larger projects, relating to the construction or repair of buildings, facilities, or related structures.
•Coordinate specific work projects with other units within the section.
• Provide support to Electrical and Generator Units in development of a comprehensive power distribution network including all electrical network infrastructure at all UNAMA locations. Special emphasis to be given to energy saving equipment such as solar and LED lighting, timer controls for heavy loads including air-conditioners. Ensure that materials and equipment are purchased in a timely manner and distributed to different Mission locations.
• Work closely with engineering units in the development and implementation of renewable energy projects primarily solar power. Provide report statistics and data on such projects for Environment Section in UNAMA and the Environmental Technical Support Unit (ETSU) Brindisi. Attend meetings and Working Groups.
• Record and monitor energy usage, conduct assessments and provide quarterly reports on the implementation of the Mission Environmental Action Plan (MEAP) Performance and Risk Management System.
• Prepare the Head of Mission’s annual progress and status report on energy management issues for submission to Headquarters.

Administration

• Manage budget allotments or Task Orders for engineering works being carried out.
• Plan, direct, and coordinate activities of either UN staff and/or contractor’s staff, including outsourcing type of contracts, and all related administrative work and supervision of personnel.
• Plan and design specifications for projects. Conduct site visits for assessments and draft project schedules and cost estimates for construction, repair/maintenance of facilities
• Determine materials, dimensions, and quantities to be included in project specification
• Develop statements of work for contractual services.
• Submit shopping cart requests and oversee technically evaluating bids and proposals for construction and energy projects.
• Identify resource requirements in connection with budget preparations.
• Prepare and follow-up work orders for engineering works.
• Liaise regularly with the Chief Engineer on matters such Occupational Health and Safety, Environmental, and Logistics Services.
• Coordinate with engineers and other civilian or military specialists in the mission to agree on work requirements and priorities.
•Periodically provide inputs for assessment of performance levels of assigned local and international staff.
• Manage the Sections Inventory database and, produce periodic reports and stock analysis. Submit reports on equipment for write off and disposal. Correct and report discrepancies in the inventory database.
• Perform other duties as assigned by Chief of Section or his or her designate.

Competencies

Professionalism: Thorough technical knowledge of different Facilities Management. Ability to write detailed Scope of Works with clear performance indicators and monitoring skills; strong analytical skills to both collect data and interpret them; Ability to simplify complex information and communicate such information to less-technically trained team members; Good adaptability skills to find creative solutions depending on contexts; Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Technical or vocational certificate in electro-mechanical is required.

Job – Specific Qualification

Recognized and valid License of a trade (carpentry, plumbing, welding, or similar) is desirable.

Technical or vocational training and certificate in a trade (air-conditioning, refrigeration, generator, power supply, electrical, carpentry, plumbing, welding, etc.) is desirable.

Work Experience

Experience providing facilities management services to or in a field operation of the United Nations Common System or a comparable international organization is required.

At least ten (10) years of progressively responsible experience in technical, administrative and supervisory areas in the maintenance and operations of facilities is required. The minimum years of relevant experience is reduced to five (5) years for candidates who possess at least a first level University degree.

Knowledge of methodologies for project planning, execution and evaluation of engineering compliance standards is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the position(s) advertised, fluency in English is required; and knowledge of another official United Nations language is an advantage.

Special Notice

• This position is temporarily available until 31 December 2023. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.

• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.

• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.

• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.

• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply. Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.

• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as “retirement.” Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

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