Facilities Manager, Hopkins Marine Station

Details

Posted: 17-Mar-24

Location: Stanford, California

Type: Full-time

Salary: Open

Categories:

Staff/Administrative

Internal Number: 101900

This role is designated as onsite and requires incumbents to report to work at the Hopkins Marine Station Campus. Telecommuting is not available for this role. Interested candidates must include a resume and cover letter to be considered for this position.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA.

About Us
The Stanford Doerr School of Sustainability has a unifying goal of creating a future in which humans and nature thrive together in concert and in perpetuity. The school’s unique three-part structure consisting of departments to drive scholarship and educate students, institutes to innovate across disciplines, and an accelerator to drive policy and technology solutions reimagines how universities can contribute to the planet’s sustainability. We focus on creating knowledge and scaling solutions that benefit our local community and people globally, while also creating a school community that is inclusive of all people.

For more information on the school please click here .

The Stanford Doerr School of Sustainability Facility Operations & Planning Team seeks a full-time Facilities Manager at Hopkins Marine Station (HMS) located in Pacific Grove, California. For more than 130 years, HMS has been a renowned marine biological station for Stanford’s faculty, students, and staff. The proactive, solutions-orientated Facilities Manager will oversee, manage, and coordinate a wide array of station facilities & health/safety needs associated with elevating operational standards in alignment with Stanford University’s policies & procedures. Additionally, SDSS is developing a long-range vision for the future of HMS. This position will play an integral role in the development of the vision and modernization of the Station. HMS facilities are located in a coastal environment and include multiple buildings ranging from experimental laboratories, a library, and a fleet of vehicles & vessels. The Facilities Manager will ensure the physical infrastructure is operating effectively in support of the Station’s teaching and research operations and will be the on-site representative to regulatory agencies. This on-site position provides a fantastic opportunity to manage multiple interdisciplinary facilities in partnership with HMS staff, Land Buildings & Real Estate, and Environmental Health & Safety. You will work with adaptable colleagues on a high-functioning team in a positive work culture. If you are highly motivated, up for a challenge, and know how to get things done, this position may be the right career opportunity for you! This position reports to the Associate Director of Facility Operations on Stanford’s main campus.

Your Responsibilities will include:

• • Day-to-day building readiness including proactive customer service; ServiceNow work order management; building inspections; vendor & service contract management
  • Forward-facing customer service support to campus occupants on a wide range of facilities needs
  • Collaboration with campus and external partners to ensure HMS buildings are maintained effectively
  • Experimental lab facility support in coordination with campus partners and lab management staff, faculty, and students
  • Implementation of sustainable building initiatives
  • Operationalization of facility security programs, such as card reader security access control along with key management/distribution
  • Facility project coordination, overseeing and executing (small and local) projects which includes organization, scheduling, budgeting, and implementation
  • Integrating long-range facilities planning into the station
  • Responsiveness as the facility emergency preparedness & response point of contact for on-call campus support including after-hours
  • Space and asset management coordination including supporting the inventory process

* – The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

To be successful in this position, you will need:

Education & Experience:
Bachelor’s degree and five years related, demonstrated technical facilities management experience, or a combination of education and relevant experience.

Knowledge, Skills, and Abilities:

• • Analytical skills to analyze and track complex space, equipment, and financial data
  • Interpersonal skills, and mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups
  • Ability to coordinate and manage multiple projects with competing priorities, meet deadlines, and project plans with short- and long-term end dates
  • Working knowledge of applications such as Excel, Word, PowerPoint, and Project
  • Experience working with internal and external vendors and services contracting
  • Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control

Certifications and Licenses:

• • Valid California Non-commercial Class Driver’s license

In addition, our preferred requirements include:

• • Knowledge of Stanford University systems and policies
  • Experience managing a complex academic site in a coastal/marine environment
  • Experience managing facilities under multiple land use and environmental regulating agencies
  • Ability to influence outcomes without authority
  • Ability to independently respond to emergency situations including during off-hours
  • Sound experience and judgment to plan for and manage site security and emergency response

PHYSICAL REQUIREMENTS*:

• • Frequently stands/walks, is seated, and performs desk-based computer tasks.
  • Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, write by hand, lift/carry/push/pull objects that weigh up to 20 pounds
  • Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.
  • Ability to obtain and maintain a California Non-commercial Class Driver’s license and drive day or night.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

WORKING CONDITIONS:

• • Requires 24-hour response availability seven days per week for emergency situations.
  • May be exposed to noise > 80dB TWA.
  • May working at heights 4 – 10 ft.

The expected pay range for this position is $83,000 to $128,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards ) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply
We invite you to apply for this position by clicking on the “Apply for Job” button.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching, and clinical missions.

Additional Information

• Schedule: Full-time
• Job Code: 4373
• Employee Status: Regular
• Grade: I
• Requisition ID: 101900
• Work Arrangement : On Site