Facility Management Officer

OBJECTIVES OF THE PROGRAMME

As part of the overall Business Operation Support Division (BOS) to the Regional Office, the Operations and Support Services unit (OSS) ensures the provision of infrastructure and support services in the area of property management, construction and security of Regional Office and country Offices, office furniture, supplies and equipment, inventory management system, travel support and conferences, meetings, privileges & immunities, concession contracts and contacts with local Host Government Authorities.

DESCRIPTION OF DUTIES

1. Ensure the efficient implementation of the preventive and major maintenance plans of the building facilities in the RO, such as mechanical, electrical, air conditioning, elevators, UPS, audio/video systems and equipment as well as the architectural and finishing items.

2. Implement and review the frequent operational maintenance for the overall building and its associated facilities and equipment, including interior renovation and rehabilitations.

3. Recommend innovative ideas to provide environmentally friendly facilities and associated services and follow up on its implementation, by applying the new technology and smart building applications for optimized smart operation with minimum footprint production, such as LED lighting, motion & occupancy sensors, solar energy, digital signing system, office space management systems, as well as meeting facilities solutions.

4. Participate in the planning and managing the overall Capital Master Plans and regular work plan with the associated budget needs for short and long-term periods.This includes the Regional Office and Country Offices to cover:
a. Major repair and upgrade of the premises and facilities.
b. New construction, renovation, and rehabilitation work.
c. Capital replacement of buildings, facilities, and equipment.
d. Building security and security equipment related activities.

5. Provide technical input to the plan, management, and implementation of the new construction, renovation & rehabilitation projects being executed within the RO and/or WCO, starting from preparing the project tender documents, finalizing procurement procedures, managing project execution and handing over.

6.Suggest appropriate technical solutions and identify functional improvement in the office space management in the Regional Office to ensure smooth movement, proper allocation and/or relocation of space to the new and existing staff, visitors, STC/STP in addition to facilitate and advise on the rational utilization in accordance with applicable regulations.

7. Review and finalize all contractual aspects of the regular operational external maintenance contracts for buildings, facilities, and equipment in the Regional Office, as well as the WCOs.

8. Ensure the proper implementation of the building related Security Risk Assessment recommendations, including but not limited to the construction of perimeter walls, provision of bunker/or shelter design and installation of the access control, fire alarm, backup generator, and surveillance systems, to ensure the availability of the business continuity plan (BCP) all the time.

REQUIRED QUALIFICATIONS

Education

Essential: A bachelor’s degree in mechanical or electrical engineering.
Desirable: A PMP or PRINCE-2 certification will be an asset.

Experience

Essential: At least (2) two years of experience in construction management and maintenance systems in complex commercial and industrial buildings.
Desirable: International exposure.
Practical experience in field, humanitarian and disastrous locations.

Skills

Good knowledge of engineering and building management and security services.

Adequate knowledge of UN rules and regulations.

Excellent interpersonal skills and ability to manage projects and diversified cultures.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Ensuring the effective use of resources
Moving forward in a changing environment

Use of Language Skills

Essential: Expert knowledge of English.
Desirable: Intermediate knowledge of Arabic.

Other Skills (e.g. IT)
Proficiency in Microsoft Office.

REMUNERATION

WHO salaries for staff in the Professional category are calculated in US dollars. The remuneration for the above position comprises an annual base salary starting at USD 50,377 (subject to mandatory deductions for pension contributions and health insurance, as applicable), a variable post adjustment, which reflects the cost of living in a particular duty station, and currently amounts to USD 1264 per month for the duty station indicated above. Other benefits include 30 days of annual leave, allowances for dependent family members, home leave, and an education grant for dependent children.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test and/or an asynchronous video assessment may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• The WHO is committed to creating a diverse and inclusive environment of mutual respect. The WHO recruits and employs staff regardless of disability status, sex, gender identity, sexual orientation, language, race, marital status, religious, cultural, ethnic and socio-economic backgrounds, or any other personal characteristics.

• The WHO is committed to achieving gender parity and geographical diversity in its staff. Women, persons with disabilities, and nationals of unrepresented and underrepresented Member States (https://www.who.int/careers/diversity-equity-and-inclusion) are strongly encouraged to apply.

• Persons with disabilities can request reasonable accommodations to enable participation in the recruitment process. Requests for reasonable accommodation should be sent through an email to reasonableaccommodation@who.int

• An impeccable record for integrity and professional ethical standards is essential. WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

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• WHO also offers wide range of benefits to staff, including parental leave and attractive flexible work arrangements to help promote a healthy work-life balance and to allow all staff members to express and develop their talents fully.

• The statutory retirement age for staff appointments is 65 years. For external applicants, only those who are expected to complete the term of appointment will normally be considered.

• Please note that WHO’s contracts are conditional on members of the workforce confirming that they are vaccinated as required by WHO before undertaking a WHO assignment, except where a medical condition does not allow such vaccination, as certified by the WHO Staff Health and Wellbeing Services (SHW). The successful candidate will be asked to provide relevant evidence related to this condition. A copy of the updated vaccination card must be shared with WHO medical service in the medical clearance process. Please note that certain countries require proof of specific vaccinations for entry or exit. For example, official proof /certification of yellow fever vaccination is required to enter many countries. Country-specific vaccine recommendations can be found on the WHO international travel and Staff Health and Wellbeing website. For vaccination-related queries please directly contact SHW directly at shws@who.int.

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• For WHO General Service staff who do not meet the minimum educational qualifications, please see e-Manual III.4.1, para 220.

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