JOB DESCRIPTION

View Vacancy – Assistant Technical Services & Stores Manager (RUS25.307)

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category

Other British Government Departments (Partners across Government, including UK Visas)

Job Subcategory

FMCU (Facilities Management Client Unit)

Job Description (Roles and Responsibilities)

The British Embassy in Moscow is part of a world-wide network, representing British political, economic and consular interests overseas and is now looking for an Assistant Technical Services & Stores Manager.

The Assistant Technical Services & Stores manager role is integral to the operation of the Estates & Facilities Management Services (EFMS) team. The primary role is to assist the Technical Services manager via management of EFMS stores including – procurement/purchase (liaison with local suppliers), receipt, storage and release of supplies and materials into and from the store. Ensuring all materials are securely and safely stored, issuing stores to the technical and TWS teams within 24 hours, maintaining accurate records and managing the EFMS Cash Imprest within set guidelines.

Roles and responsibilities:

• Daily management and operation of the EFMS technical stores with over 6,000 products ranging from refrigerators to screws and nails.
• Sourcing, procuring, and ordering goods from a wide range of local suppliers.
• Conducting regular market research to ensure best value for money, securing the most advantageous offers on a long-term basis. Checking the bank details of suppliers in connection with sanctions via the Finance Team.
• Accurate maintenance of computerised stock records, receipting goods and noting their release, loading, and unloading supplies into and from the store in compliance with the applicable health and safety, industrial sanitation, and fire regulations. Ensuring accurate inventory of all stocks is always maintained and subject to surprise spot checks.
• Monitor trends in the usage of stocks and recommend minimum/maximum stock levels to the Technical Services Manager (your line manager). Dispose of unwanted stock as per the guidance and right off procedures in liaison with the Technical Services Manager and Head of EFMS.
• Ensure all goods are securely and safely stored, in compliance with regulations. The stores are kept clean and tidy, supplies are placed neatly on the shelves or in appropriately designated storage areas.
• Financial responsibility for both store equipment and cash Imprest (RUB 500,000), maintaining accurate accounting records, checking imprest balance daily, in readiness for regulatory surprise audit checks. Line manager for 1xS2 Stores Officer.
• Perform other duties deemed operationally necessary by the Technical Services Manager, Lead Technical Works Supervisor (TWS) or the Head of EFMS.
• Make a positive contribution to a healthy workplace in delivering the People and Platform Goals for the Russia Network.

Essential qualifications, skills and experience

• Proficiency in written and spoken in Russian (C1 level according to the CEFR*);
• Intermediate level in written and spoken English (B2 level according to the CEFR*);
• Experience of working in an Estates/Stores management role;
• Valid driving licence “B” Category;
• Proven records in maintaining accurate accounting records, checking imprest balance daily;
• Experience of MS Word, Excel, and Teams applications;
• Meticulous, you have a great eye for detail;
• Ability to prioritise tasks and manage multiple responsibilities.

Desirable qualifications, skills and experience

• Knowledge of Health and Safety at work and/or a related qualification;
• Previous procurement experience.

Required behaviours

Changing and Improving, Delivering at Pace, Managing a Quality Service, Working Together

Application deadline

28 September 2025

Grade

Administrative Officer (AO)

Type of Position

Full-time, Permanent

Working hours per week

35

Region

Europe, Eastern Europe & Central Asia

Country/Territory

Russia

Location (City)

Moscow

Type of Post

British Consulate

Number of vacancies

1

Salary Currency

RUB

Salary

RUB 103,190 gross + Technical Allowance of RUB 10,000 + 24-hour on-call Allowance RUB 10,396 (subject to participation on the rota)

Type of Salary

monthly

Start Date

5 November 2025

Other benefits and conditions of employment

This is a full-time and permanent contract of 5 working days, 35 hours net per week.

The monthly salary for this position is Rub 103,109 gross, AO level, paid 13 times a year. There will also be a Technical Allowance of RUB 10,000 + 24-hour on-call Allowance RUB 10,396 (subject to participation on the rota).

The successful candidate will be subject to professional background check and security clearance.

All applicants should have a pre-existing legal status to live and work in Russia. The British Embassy does not facilitate/sponsor visa applications and work permits.

Staff recruited locally by the British Embassy in Russia is subject to Terms and Conditions of Service according to local Russian employment law.

We also offer:

• An interesting and varied job in an open, modern management culture;
• Performance related pay scheme;
• Comprehensive learning and development opportunities;
• Excellent working environment in central location with on-site facilities including cafeteria, bar, gym, tennis court, squash court and swimming pool;
• Private medical cover including dentistry.

Note:

Your employment contract will be with the Federal State Unitary Enterprise “Main Production and Commercial Department for the Service of the Diplomatic Corps under the Ministry of Foreign Affairs of the Russian Federation”. Represented by company “Inpredkadry” GlavUpDK.

All services for this job role will be at the offices of the British Embassy Moscow located at 10 Smolenskaya Naberezhnaya, Moscow.

Additional information

Please be advised that the Embassy will not be able to meet the travel costs incurred when travelling to the interview, nor the costs connected with relocation if offered a job.

British Diplomatic Missions are equal opportunities employers, dedicated to inclusivity, a diverse workforce and valuing difference.

Please note, Common European Framework of Reference for Languages: Learning, Teaching, Assessment indicates Level C1 as Mastery or proficiency Level which comprehends that a person can understand with ease virtually everything heard or read; can summarise information from different spoken and written sources, reconstructing arguments and accounts in a coherent presentation; can express themselves spontaneously, very fluently and precisely, differentiating finer shades of meaning even in the most complex situations. For more information please click on the following link CEFR. Please bear in mind in case you are invited for an interview your languages skills are going to be assessed.

Please be advised that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

We advise you to allow enough time to complete and submit your full application, since only applications completed and submitted before the deadline will be considered.

Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements