JOB DESCRIPTION

View Vacancy – JKT – Business Finance Manager, EO

The British Government is an inclusive and diversity-friendly employer.  We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category
Foreign, Commonwealth and Development Office (Operations and Corporate Services)

Job Description (Roles and Responsibilities)
Main Purpose of Job:

This role blends leadership and operational delivery in finance and procurement as part of the Corporate Services Team. The Coporate Services Team is a growing team that support both the UK’s bilateral Embassy to Indonesia (“the Embassy”) and the UK Mission to ASEAN (“the Mission”), as part of a shared platform. The British Embassy Jakarta is part of a world-wide network of 270 Posts, representing British political, defence, economic, trade, and consular interests in Indonesia. The UK Mission to ASEAN works to deepen UK engagement with ASEAN, building on existing collaboration and exploring new ways to collaborate with the organisation and its member states.

Several other parts of UK Government operate from the same platform, and access CST services on an equal basis.

The main purpose of this job is to work with the Head of Corporate Services to manage both the Embassy’s and the Mission’s budgets, accounts, payments system and bank accounts in line with FCDO guidance and ensure audit compliance and good financial management.  The jobholder will also be responsible for cash profiling and monitoring; ensuring the bank account is in line with appropriate levels.

The successful candidate will need to develop good relationships across different stakeholders at the Embassy and the Mission to scrutinise financials, provide accurate financial forecasting and reporting back to the management. The jobholder will need to work quickly to generate accurate financial data when requested as well as pulling together reports for governance meetings.

The British Embassy provides a shared services platform for a number of different government departments and is governed by a Memorandum of Understanding (MOU). The successful candidate will need to oversee the delivery of the MOU, including the charging mechanism through which we provide our services as well as monitoring the General Ledger where appropriate.

The jobholder will play a key position in contributing to the successful operations of the Embassy and the Mission by ensuring that finance and procurement operations are managed well to support approximately 200 local and UK staff in delivering the Embassy and the Mission’s country business plans.

The successful candidate will need to have good analytical, interpersonal skills, possesses customer services mind-set and be open to helping and supporting colleagues through our internal financial platform and answer questions they may have.

The position is offered on a one-year Fixed Term Contract to start with. A contract extension or conversion to a permanent contract after 1 year is possible subject to a satisfactory performance and business continuity.

What the Jobholder will be Expected to Achieve:

60% of the role will be focusing on Finance and Account related activities.

Accurate and timely budget information, forecasting and reporting:

 

 

• Run and analyse reports on a monthly basis of actual Embassy spend.
• Manage relationship to accurately update and amend our budgets and forecasts.
• Present monthly budget to the Senior Management Team, providing analysis and recommendation as appropriate.
• Run reports from fixed asset system to reconcile to accounting system.
• Timely provision of MI data on request.
• First point of contact for Financial Excellence.  Escalate any anomalies or issues to the Head of CS.
• Review and evaluate critical process for possible improvements.Oversight of the Platform charging mechanism:
• Ensuring our Partners are charged accurately and swiftly for platform costs used.
• Responsible for monthly reporting process for all of our Partners across government.
• First point of contact for Platform Management.  With subject matter expertise on policy, provide strategic and policy advice to stakeholders.Prepare and ensure timely and compliant monthly and annual payroll process:
• First point of contact for queries, providing advice and clarification on policies. Lead on ensuring that post’s practices are legally compliant.
• Support HR colleague in ad hoc reward and compensation work.An internal understanding of the organisation’s financial and procurement compliance processes:
• Lead on payments and expense process at Post and ensure compliance with internal procurement process.
• Complete reconciliation forms to manage accounts payable and receivable.
• Maintain and update Post on any changes to payment process; act as local advisor on processes, working with regional Asia Pacific Hub.
• Deliver training on processes.Oversight of our cash profiles:
• Monitor official bank account; reconcile, maintain and manage balance in local bank account.

40% will be for Management (Income Generation, Procurement & Contract, Asset/Estate Management, Logistics and Payments Schedule) related activities.

• Ensure that Regional Asia Pacific Hub team receive the correct documentation for Finance & Procurement related matters, including details of payments made for invoices, Supplier forms, payment requests, and assist with any queries.
• Ensure Contract Management at the Embassy is managed appropriately.
• Working closely with Facility Management Unit to ensure the delivery quality and measure impact on overall budget.Resources Managed (staff and expenditure): 1 (one) AO staffEssential qualifications, skills and experience
• Tertiary degree from recognisable university
• Related working experience for a min of 2 years. A prior experience in finance, inventory and/or procurement will be an additional value
• Experience in collaborating with stakeholders from different sections, background and multicultural environments
• Client facing management experience
• Proactive, meticulous, ability to prioritise, analytical, good administration skill & multitasking
• Ability to work with minimum supervisionLanguage Requirement:
• English & Indonesian
• Level of language required: ProficientDesirable qualifications, skills and experience
  Previous experience working for a Diplomatic Mission, either domestically or overseasRequired behaviours
  Communicating and Influencing, Delivering at Pace, Managing a Quality Service, Working TogetherApplication deadline
  14 September 2025

  Grade
  Executive Officer (EO)

  Type of Position
  Full-time, Fixed term, with possibility of renewal

  Working hours per week
  39.5

  Region
  Asia Pacific

  Country/Territory
  Indonesia

  Location (City)
  Jakarta

  Type of Post
  British Embassy

  Number of vacancies
  1

  Salary Currency
  IDR

  Salary
  IDR 15,389,102

  Type of Salary
  monthly

  Start Date
  24 November 2025

  Other benefits and conditions of employment
  This role is advertised as a 12-month fixed term contract with possibility of renewal.

  The British Embassy Jakarta offers a competitive remuneration package including:

   

• Annual leave entitlement of 25 days per year
• Medical benefit (medical insurance)
• Access to extensive learning and development opportunitiesWorking Patterns: Normal working hours are 39.5 (gross) per week: 07:30hrs to 16:00hrs from Monday to Thursday and 07:30hrs to 13:00hrs. At present, all staff working in the FCDO, Jakarta are expected to attend the office for three days per week, subject to change. Subject to operational demands and line manager approval, the team operates a ‘core hours’ policy of 09:00 to 15:00 with individual flexibility around that and two days of work from home per week on request.The Embassy is committed to ensuring employees enjoy a good work-life balance. It is a stimulating place to work where we value diversity and inclusion and care about the development of our people.

  No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in Indonesia with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit. Any costs related to obtaining or renewing permits and visas are the responsibility of the successful applicant.

  Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Jakarta is subject to Terms and Conditions of Service according to local employment law. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate. Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.

  Hiring managers should be available to discuss proposed working patterns with potential candidates, and respond positively where possible, in line with the flexible working policy.

  The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.

  Learning and Development Opportunities:

  Interesting and unique learning & development opportunities are available throughout the British Embassy Global Network. The jobholder will be able to apply for training suitable for his/her professional/personal development. There are opportunities for job shadowing in other Posts around the region.

  Additional information
  Please note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.

  Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.

  We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.

  Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.

  Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.
  

  To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the Success Profiles: Civil Service behaviours, which provides detailed guidance on how the behaviours are defined.

  Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.

  Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.

  For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality.

  The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.

  Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

  
  

   

  Level of Education: Bachelor Degree

  Work Hours: 8

  Experience in Months: No requirements