Fellows Assistant

7 Jan 2024
Job Information

Organisation/Company

UNIVERSITY OF COLORADO BOULDER

Research Field

Biological sciences
Chemistry

Researcher Profile

Recognised Researcher (R2)
Established Researcher (R3)

Country

United States

Application Deadline

5 Feb 2024 – 00:00 (UTC)

Type of Contract

Permanent

Job Status

Full-time

Is the job funded through the EU Research Framework Programme?

Not funded by an EU programme

Is the Job related to staff position within a Research Infrastructure?

No

Offer Description

Fellows Assistant

Requisition Number: 53962
Location: Boulder Colorado
Employment Type:
University Staff
Schedule: Full Time
Posting Close Date:
17-Jan-2024
Date Posted:

Job Summary

The Fellows Assistant is an integral member of assigned JILA research groups and provides travel and other support services to assigned JILA Research groups that contribute to a welcoming environment supportive of JILA’s dedication to diversity, equity and inclusivity. This position assists with travel arrangements and related reimbursement/expense reports and serves as a communications hub by providing communication and information to support organizational transparency and to promote a feeling of connectedness for JILAns. This position is responsible for organizing various research events and for welcoming new people into their research groups as part of JILA’s onboarding process. This position is fully on-site and reports directly to the JILA Fellow leading the research group.
The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

JILA was founded in 1962 as a joint institute of CU Boulder and NIST (National Institute of Standards and Technology). JILA’s fellows include two Nobel laureates, Eric Cornell and John Hall. JILA’s CU members hold faculty appointments in the Departments of Physics; Astrophysical and Planetary Science; Chemistry and Biochemistry; and Molecular, Cellular, and Developmental Biology; as well as in the School of Engineering (JILA pays for summer research, funding 32 Fellows). NIST’s Quantum Physics Division members hold adjoint faculty appointments at CU in the same departments. Each year, JILA scientists publish more than 200 original research papers in national and international scientific journals & conference proceedings.

What Your Key Responsibilities Will Be

Travel Support

• Connect with and assist JILAns who will be traveling for research purposes
• Provide information on correct procedures for travel and reimbursement
• Coordinate travel arrangements and travel reimbursement reports
• Serve as a central resource on travel questions
• Provide proactive feedback on travel procedures

Information Hub

• Provide information about JILA proactively and in response to questions
• Forward significant or recurring questions, concerns and feedback to JILA COO as raised by JILAns; and develop or request the development of informational materials to address the topics in collaboration with COO
• Develop and distribute communications and notices of upcoming events in a timely and effective manner
• Procure a variety of operating and research supplies for assigned research groups

Employee Onboarding/Departures

• Create a positive experience for JILAns as they enter/leave JILA
• Make special arrangements for JILA visitors including welcome events and ways to collaborate with researchers within JILA
• Notify JILA Community Engagement Coordinator of new JILAns

Research Events

• Provide logistical support services for planned events including reserving physical location, ordering refreshments and supplies, and arranging for set-up and clean-up of room, A/V and other facilities
• Greet guests and ensure clear communications for events

What You Should Know

• This position offers a hybrid work modality with 3 days on-site and 2 days of remote work per week.

What We Can Offer

The hiring range for this position is $53,000-$63,000 annually.

Benefits

The University of Colorado offers excellent benefits , including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder .

Be Statements

Be ambitious. Be respectful. Be Boulder.

What We Require

• Bachelor’s degree and one year of experience providing service and information to students, or equivalent combination of education and experience may substitute.

What You Will Need

• Demonstrated dedication to diversity and inclusion.
• TIPS certification, or ability to obtain TIPS certification upon employment.
• Demonstrated excellent communication skills including written, verbal and interpersonal.
• Proficient in Microsoft Office programs.
• Ability to establish and maintain positive and cooperative working relationships.
• Ability to organize and successfully manage multiple projects occurring at the same time and to keep detailed and accurate records.
• Ability to work effectively in a working environment with multiple interruptions.
• Willingness to mentor and aid research students, staff and faculty.
• Dedication to actively contribute to a diverse, equitable and inclusive work environment positively and collaboratively.
• Internal motivation with the ability to work independently as well as in cooperation with an interdisciplinary team.
• Ability to anticipate the needs of the broader team and develop/recommend policies and procedures.
• High degree of professionalism and ability to maintain confidentiality; positive outlook.

Special Instructions

To apply, please submit the following materials:

A current resume.

A cover letter that specifically addresses how your background and experience align with the requirements, qualifications and responsibilities of the position.

You will not be asked to upload references at this time.

Please apply by 1/17/24 for consideration.

Note: Application materials will not be accepted via email. For consideration, applications must be submitted through CU Boulder Jobs .

To apply, visit https://jobs.colorado.edu/jobs/JobDetail/Fellows-Assistant/53962

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Requirements
Additional Information
Work Location(s)

Number of offers available

1

Company/Institute

UNIVERSITY OF COLORADO BOULDER

Country

United States

City

Boulder

Geofield

Where to apply

Website

https://www.timeshighereducation.com/unijobs/listing/362430/fellows-assistant/?…

Contact

City

Boulder

STATUS: EXPIRED