FHI 360: Finance Assistant – Axum

 

Accountabilities:

Maintain cashbooks and accounts records and ensure payments are allocated to the correct project and budget line.
Ensure that shared costs are allocated appropriately across projects.
Ensure timely and accurate payment of Health Extension Workers, volunteers and field transactions.
Confirm that payment related to field finance transactions have the necessary documentation as outlined in fhi360procurement policies and procedures for all goods and services
Ensure that all transactions are booked on daily basis into the cash book in accordance with guidelines.
Ensure that proper authorization has been obtained before any payment takes place.
Ensure that all vouchers are properly coded (project no., budget line and G/L account).
Processing all payments in time.
Maintenance of a proper and transparent filling system of all documents relation to finance.
Confirm availability of funds before authorization of project expenditures.
Ensure all financial transactions have the required supporting documents.
Handling all finance related work when the finance officer is on leave.

Problem Solving & Impact:

Works on problems that are moderate in scope and require judgment in resolving or making recommendations.
Exercises judgment within defined policies and procedures to obtain solutions and perform duties.
Decisions made generally affect own job or specific functional area.

Supervision Given/Received:

Has no supervisory responsibility.
Receives instructions on new assignments.
Typically reports to a Finance Officer.

Education:

BA Degree in Accounting /finance or its International Equivalent.

Experience:

1-2 years of experience providing Finance related responsibilities.
Proficiency with MS Office Suite (Word, Outlook, Excel, PowerPoint, Access) and accounting software.
Vocational or specialized training desired.
Prior work experience in an International non-governmental organization (INGO) desirable.
Fluent in local language and excellent in English.

Typical Physical Demands:

Typical office environment.
Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.

Level of Education: Bachelor Degree

Work Hours: 8

Experience in Months: No requirements