Field Activity Coordinator – Kenyan Nationals Only

Position Title: Field Activity Coordinator

Duty Station: Mombasa, Kenya

Type of Appointment: Fixed term, one year with possibility of extension

Salary Range: 120,000 – 150,000 Kenyan Shillings based on the candidate experience

Estimated Start Date: 09/12/2024

The Organisation:

CEFA (The European Committee for Training and Agriculture) is an Italian Non-Governmental Organisation established in 1972 and active in 10 Countries in Africa, Latin America and Eastern Europe. CEFA’s medium- and long-term interventions in agricultural, environmental and Human Rights sector are focused on the sustainable development of the communities, achieved by involving local counterparts and by promoting the active participation of the beneficiaries.

Project Summary

CEFA coordinates the implementation of the project Kujenga Amani. Building Peace on the Swahili Coast, co-funded by the European Union, and taking place in the coastal and bordering areas of Kenya, Tanzania, and Mozambique. In Kenya, the implementation areas will be Kwale and Mombasa Counties.

The general objective of the action is to empower and mobilize young women and men in the coastal area of Kenya, Mozambique, and Tanzania as lead actors in peacebuilding and dialogue processes, while the specific objectives are **a)**to strengthen Swahili coast communities’ resilience to prevent and counter violence and conflict through the dissemination of positive narratives and opportunities for dialogue and exchange, and b) to foster leadership, agency and socio-political inclusion of young men and women in the Swahili coast regions, as agents for change in the promotion of peacebuilding processes and prevention of identity-based violence.

General Objectives and Responsibilities:

Under the supervision of the Project Manager, the Field Activity Coordinator will be responsible for the overall coordination, monitoring and evaluation of the project action, including planning, implementation and monitoring of the activities in Mombasa and Kwale Counties, Kenya. S/he will provide technical assistance to the project staff and to the partners, and s/he will report to the Project Manager and maintain effective relations and coordination with all project stakeholders.

The Field Activity Coordinator is expected to ensure compliance and abide by all Donor regulations and CEFA’s internal policies and procedures.

The duty station will be in Mombasa.

Main Duties:

Coordination, planning and implementation

• Support the Project Manager in planning and scheduling all the project’s activities through the submission of regular work plans (including budget forecasts, travel plans etc.), ensuring quality of the implementation, and in compliance with the project design and timetable;
• Coordinate and directly supervise day-to-day activities related to field work implemented by both CEFA and partners.
• Attend and organize weekly internal coordination meeting with field staff, and with partners, to plan future activities, discuss about the challenges and successes and share lessons learned;
• Assist the Project Manager in ensuring the project is given appropriate visibility in line with the EU Visibility Guidelines, and in drafting and disseminating comprehensive project visibility products;
• Submit a fund request for field activities to the Project Manager, according to the Financial SoPs of the project.
• Ensure that all project documents are available (attendance sheets, MoU, minutes of meetings, contracts and agreements, activity reports, supporting documents of the expenses etc.);
• Ensure that partner’s implementation is coordinated, monitored, and that implementing partners receive the necessary support.

Monitoring and Reporting

• Develop and revise MEAL plans and data collection tools, including questionnaires, reporting formats, and templates.
• Lead data collection, analysis, and periodic reporting according to the LogFrame and regularly update the Indicator Tracking Tool.
• Organize routine project monitoring and implement data quality control processes.
• Conduct lessons learned analyses to support continuous improvement of project activities and report on project achievements, including success stories and best practices.
• Drafts reports for submission to the donor, local authorities, and institutional stakeholders.
• Contribute to the design of project assessments, including mid-term and final evaluations.

Technical Assistance

• Provides technical assistance and capacity building to project staff on matters related to peacebuilding and prevention of conflicts, including: promotion of interreligious dialogue, prevention of identity-based or gender and sexual-based violence, countering violence and anti-social behaviors, human rights protection and promotion, Human Rights and Survivor-centered approaches, promotion of gender and youth-sensitive communication.
• Assist the PCM Consultant with the development, oversight, and coordination of the provision of sub-grants to CSOsby:
  • Coordinating the vetting, selection, and co-creation of project proposals submitted by CSOs.
  • Managing and following up on the signing of grant agreements with selected CSOs.
  • Providing ongoing monitoring and technical support to CSOs throughout the grant implementation.
  • Contributing to the development and on-going adaptation of MEAL and Accountability and Learning tools for small-scale projects monitoring and evaluation;
  • Work closely with grantees to identify any challenges during implementation and coordinate follow-up services to address needs as they arise.
  • Ensure awarded organizations meet compliance requirements by reviewing technical and financial reports (i.e. narrative reports, expenditure lists, supporting documents for tranche releases).
  • Plan and carry out regular field visits to monitor the grantees’ adherence to their project plans, assess challenges, and provide necessary assistance.
• Supports the identification of new funding opportunities and the development of concept notes and full proposals.

Synergies

• Liaise with local authorities and other stakeholders representing CEFA when requested.
• Develops strategic networks in Kwale and Mombasa with local communities, key community figures (e.g., religious leaders, Human Rights Defenders), youth and women-led CSOs/CBOs, media, educational officers, and local authorities.
• Ensures quality, consistency, and synergies of all project components with project partner;
• Attend conferences, roundtables and other key fora relevant for the project.

Conducts other activities in line with the profile and technical expertise, as required by the Project Manager.

Qualifications, Skills and Experience

Mandatory Requirements

• Proved working experience (at least 4 years) working in a similar position with local/international organizations, government and humanitarian sector;
• Proved experience coordinating consortium partners;
• Bachelor’s degree in a relevant discipline e.g. related to community development, social sciences, project management, international and human rights law;
• Excellent communication (writing and oral) skills and reporting skills in English;
• Excellent computer skills, MS Office, social media management;
• leadership skills, networking skills, ability to liaise with government, local authorities, private sector, donors, and civil society;
• organizational skills and ability to manage effectively multiple tasks;
• Ability to manage and monitor complex budgets;
• skills in MEAL, reporting, result-based project cycle management ;
• abide by and demonstrate adherence to NGO values, including integrity, honesty, professionalism, transparency, non-discrimination, inclusion and respect for diversity, as well as cultural, gender, religion, race, nationality and age sensitivity.

Desired Requirements

• Master’s degree in a relevant related field;
• Expertise in peacebuilding, prevention of identity-based violence, human rights, mentoring, capacity strengthening of and sub-granting to CSOs/CBOs;
• Previous working experience in the target areas, and with the targeted groups;
• Type B driving license.