Field-based Consultant in Vitebsk

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Description

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• Field monitoring: conduct regular field visits to above-mentioned residential care institutions and project sites to monitor the implementation of activities and assess their impact according to PCAs, arrange programme visits for UNICEF staff.
• Project coordination: facilitate effective communication and collaboration between the interagency task force, local partners to ensure smooth project implementation and explore development of community services.
• Data collection: collect relevant data and information to assess the progress of the project and its compliance with the PCA indicators.
• Document support: maintain accurate and up-to-date documentation of project activities, outcomes, and challenges faced during the implementation.
• Reporting: provide timely and comprehensive reports, highlighting progress, challenges, and recommendations for improvements.
• Field Monitoring on vulnerable child groups, especially in humanitarian/ emergency context: The consultant’s responsibilities include, but are not limited to:
• Assessment and monitoring: conduct rapid assessments of the situation on the ground and through social listening in traditional and social media. Collect and analyse data related to the needs of refugee and migrants’ families with children, as well as the availability and functionality of essential services like healthcare, nutrition, education, social protection, and WASH.
• Emergency response coordination: coordinate UNICEF’s development and emergency programme interventions, collaborate with various partners, including government agencies, non-governmental organizations, and other UN agencies to ensure a coordination and efficient emergency response.
• Child protection: report on child rights violations, case of exploitation, abuse, and separations from families to ensure that children are provided with the necessary support and protection to prevent further traumatization.
• Advocacy and communication: convey urgent needs of refugees and migrants’ families with children to decision-makers, participate in Country Office efforts to garner support and resources for the emergency response, ensure proper visibility
• Quality assurance: ensure that partners’ interventions meet high UNICEF standards of quality and align with the organization’s principles and guidelines. Provide technical support and guidance to partners serving as a liaison between Emergency, Child Protection, Communication Teams and partners.
• Reporting and documentation: timely and accurate reporting on the emergency situation, progress of interventions, and challenges faced using developed indicators and making contribution to reporting tools such as SitRep
• Capacity development: field monitor may be involved in providing training and capacity-development support to partners and local stakeholders
• Logistics and supplies: distribution of essential supplies such as goods certificates, tablets, hygiene kits.
• Community Engagement: work closely with affected and host populations to do outreach work, conduct needs assessment and collect feedback
• Partnership: Support the office in establishing new partnerships and strengthen existing one to foster sense of ownership
• Supervision and collaboration with other sections: The consultant will be working under direct supervision of Child Protection Officer with dotted reporting line to Emergency coordinator. The consultant will be working with all UNICEF sections to plan and monitor the programmes as per needs. 
• Travel Requirements: Travel to cities and villages of Vitebsk region and northern part of Minsk oblast is expected at least 3 to 8 working days per month. Monthly travel plan will be discussed and agreed with the supervisor and relevant sections. 
• Support and Training: It is expected that consultant will undergo orientation sessions with Emergency, Child Protection and Communications Teams, as well as obliged to familiarize and know well such documents as Core Commitments for Children in Emergencies, Guidance on Social Media Use, Methodological Note on SBC Indicators.

• Participate in the monitoring and coordination of activities in the Family for Every Child program and DI/institutionalization prevention of children 0-3 and CWD project in Vitebsk
• Arrange regular meetings with partners – 15 January 2024 – 15 May 2024
• Three (3) meetings organized, involving Vitebsk partners, UNICEF and Vitebsk administration (conducted every two months), with summary report and follow up actions documented
• Collect data, report on project interventions, track indicators, and provide advice or suggestions for improvement according to objectives – 15 January 2024 – 15 June 2024
• Twelve (12) bi-weekly reports submitted to UNICEF CP officer on development of project, project interventions with recommendations for adjustments
• Six (6) monthly detailed reports submitted on progress of partners, assessing PCA indicators and tasks
• Six (6) program visits to implementation sites/trips within the region to assess conditions of children living in institutions
• Negotiate with partners and local authorities on project implementation and interventions
• Three (3) PCAs concluded with implementing partners for 1 April 2024 – 30 April 2024
• Three (3) programme visits of the CO team arranged on quarterly basis – 31 January 2024 – 15 May 2024
• Coordinate installation of 2 inclusive playgrounds in Vitebsk oblast – 30 May 2024
• Two (2) meetings with the inclusive playground task force arranged
• Two (2) reports on community engagement submitted
• Two (2) opening ceremonies coordinated and facilitated
• Monitor interventions conducted by P4EC and coordinate monthly meetings with the international consultants – 15 January 2024 – 15 June 2024
• Six (6) monthly reports submitted
• Six (6) monthly meetings with international consultants organized
• Participate in the monitoring and coordination of activities in emergency response and emergency preparedness
• Provide oblast situation monitoring on a bi-weekly basis for evaluation to the Emergency Coordinator on the situation with refugee families with children from Ukraine and Middle – 15 January 2024 – 15 June 2024
• Twelve (12) program visits to implementation sites/trips within the region to assess conditions of refugees
• At least Twelve (12) weekly monitoring reports submitted
• Distribution of humanitarian aid – 15 January 2024 – 15 June 2024
• Weekly distribution reports submitted
• Humanitarian aid distributed weekly
• Establish contacts with the government authorities, non-government, and UN partners to ensure an immediate response as necessary on the ground, exchange information on UNICEF response with local partners – – 15 January 2024 – 15 June 2024
• At least twelve (12) meetings with the government authorities, non-government, and UN partners held
• Participate via phone/Teams in weekly emergency meetings with the UNICEF Belarus Country Office Weekly Teams emergency meetings with the UNICEF Belarus CO
• Regular situation analysis by assessing local mass media – – 15 January 2024 – 15 June 2024
• Weekly reports of local mass media screening
• Monitor promotion and visibility of the projects – – 15 January 2024 – 15 June 2024
• Visibility and promotion monitoring sections included in each monthly report on both emergency and DI components of the ToR
• Travel (if required as per TOR): Local travels in Belarus, based on the scheduled activities within TOR.
• The consultant will be based in Vitebsk with regular monitoring visits (as per agreed plan) in the Vitebsk region and northern part of Minsk oblast in consultation with CP and Emergency sections. The consultant will be invited to visit Minsk city and other regions for office-based events and meetings.

• Higher education in civics, public administration, psychology, social work, social development, community development or another relevant technical field.

• At least 5 years of work experience in the field of performing the tasks described above
• Experience in interaction with state and international organizations, social service systems
• Experience of facilitation of the dialog with the local authorities on the project implementation.
• Experience of work with UN entities in Belarus is an advantage;
• Availability to perform the ToR requirements and meet deadlines;
• Strong managerial and organizational skills
• Fluency in local and Russian languages is a must, and a good knowledge of English will be a significant plus
• Experience in emergency situations will be a plus
• Strong skills in field monitoring, data collection, and data analysis. Experience in using monitoring and evaluation tools and methods.
• Proficiency in standard office software (e.g., Microsoft Word, Excel, Google Forms)

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