Field Coordination Assistant

Overview of position

Under the overall supervision of the Head of Satellite Office (HoSO) in Zamboanga & direct supervision of the HSS National Migration Health Officer in Zamboanga & in close collaboration with the Project Assistant (Field Coordination & Liaison) in Cotabato, the successful candidate is responsible & accountable for ensuring the fulfillment of quality implementation of our clients health programming operations, particularly support in the coordination & administration of health components under the BARMM resilience activity in province & cities in Tawi Tawi.

Role objectives

• Assist in planning, implementing & monitoring health programs & initiatives tailored to the needs of local population in Tawi Tawi.
• Assist the preparation & support in coordination of health related activities in alignment with the agreed purpose, scope & workplan, as guided by the HSS National Health Officer.
• Support in ensuring proper & regular communication & collaboration with stakeholders such as health & non health government partners, local civil society organizations, community leaders, youth & private sectors in Tawi Tawi.
• Manage data collection records & support in drafting monthly status reports, correspondence, briefing notes, presentations & other forms of documentation related to the health programming.
• Perform various administrative & clerical tasks such as preparing the necessary activity logistic arrangements & requests such as documents, materials & resources for the smooth execution of activities & office functions in the province, as guided by the HSS National Health Officer & Field Coordination Assistant Lead.
• Support community engagement processes such as monitoring, consultations, focus groups discussions, information campaigns, surveys, mapping, trainings & activities, with guidance from National Health Officers.
• Respond to general information requests & inquiries & ensure adherence to our cleints protocols such as visibility, data protection & PSEA.
• Undertake duty travels in support of the program.
• Perform such other duties as may be assigned.

Project reporting

This role will work under the overall supervision of the Head of Satellite Office (HoSO) in Zamboanga & direct supervision of the HSS National Migration Health Officer in Zamboanga & in close collaboration with the Project Assistant (Field Coordination & Liaison) in Cotabato.

Key competencies

• Bachelor’s degree in public health, social science, education, management, community development, health administration or a related field with one year of relevant professional experience or high school degree with three years of relevant professional experience.
• Experience in administrative & clerical management related to public health activities.
• Experience in the public health & / or health sciences sectors is an advantage.
• Experience in humanitarian or development operations & / or government social or health services.
• Experience in liaising with government counterparts, including those in Tawi Tawi local government offices.
• Excellent communication & writing skills with strong computer literacy, especially advanced working knowledge of Microsoft Office.
• Strong familiarity with the context of BARMM & surrounding areas, knowledge of the issues & programs related to public health at the national & local (Tawi Tawi, BARMM) level is highly desirable.
• For this position, fluency in English & Filipino is required (oral & written).
• Respects & promotes individual & cultural differences. Encourages diversity & inclusion.
• Maintains high ethical standards & acts in a manner consistent with organizational principles / rules & standards of conduct.
• Demonstrates ability to work in a composed, competent & committed manner & exercises careful judgment in meeting day to day challenges.
• Demonstrates willingness to take a stand on issues of importance.
• Shows compassion for others, makes people feel safe, respected & fairly treated.
• Develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.
• Produces & delivers quality results in a service oriented & timely manner. Is action oriented & committed to achieving agreed outcomes.
• Continuously seeks to learn, share knowledge & innovate.
• Takes ownership for achieving the organization’s priorities & assumes responsibility for own actions & delegated work.
• Encourages & contributes to clear & open communication. Explains complex matters in an informative, inspiring & motivational way.
• Provides a clear sense of direction, leads by example & demonstrates the ability to carry out the organization’s vision. Assists others to realize & develop their leadership & professional potential.
• Creates an enabling environment where staff can contribute their best & develop their potential.
• Promotes shared values & creates an atmosphere of trust & honesty.
• Works strategically to realize the organization’s goals & communicates a clear strategic direction.
• Leads with humility & shows openness to acknowledging own shortcomings.

Team management

This role has no team management responsibility.

Further information

Qualified female candidates are encouraged to apply for this role.