Field Coordinator

About Aid Gate Organization “AGO”

Aid Gate Organization (AGO) is an independent, nonpartisan, national organization in Iraq whose history goes back to 2014 with the beginning of ISIL’s occupation in Iraq. At that time and throughout the mass conflicts occurring from 2014 onwards, ISIL groups took control of large swathes of the country, including Nineveh, Salah al-Din, Anbar, and parts of Diyala. This period witnessed an unprecedented wave of displacement for people who lived in these areas in addition to extreme human rights violations. With the Iraqi government, unable to provide much-needed, widespread assistance, many international organizations entered the country to facilitate a response. In doing so, local community members were actively recruited to assist in the movement and return of displaced peoples, while providing them with emergency life-saving assistance to meet their basic needs. Since 2014, AGO has been working untiringly to help Internally Displaced Persons (IDPs), returnees, and vulnerable host communities for the implementation of whole-of-community resilience-building measures in Iraq. Today AGO is functional in Salah al-Din, Kirkuk, and the Nineveh governorates, with 50–150 employees, depending on the situation in the region. We are currently working on expanding our operations into the Anbar governorate as well as southern Iraq through proven programs to rebuild the lives of men, women, children, and refugees IDPs, minorities, ethnic groups and persons with disabilities.

JOB DESCRIPTION

AGO seeks an experienced Field Coordinator/Team Leader who will contribute to successful implementation of projects activities of AGO in assigned areas and governorates and to the overall development and quality of AGO, Partner and Donor’s program portfolio, the Field coordinator will report to the Area Manager and deputy head of programme.

MAIN RESPONSIBILITIES

Activity planning and implementation:

• Manage and supervise the project and staff at area level.
• Coordinate activities with other key stakeholders including program staff, Donor, and local authorities
• Ensure project’s progress according to the direction provided by the Area Manager and Deputy head of Programme, ensuring that outputs are on schedule according to the designed workplan
• Support in management of the financial/admin issues in coordination with the Area Manager and Deputy head of Programme and the Finance & Admin Officer
• Assistance with project development
• Monitor the quality of the project’s activities in coordination with the Monitoring and Evaluation Officer and the Community Mobilizers
• Conduct reporting (weekly and monthly report)
• Represent AGO and liaise with local authorities, UN agencies, international and local NGOs, and representatives of the target communities
• Support assessment and research activities aimed at strengthening the knowledge base and effective delivery of AGO programs in the area
• Ensuring timely and effective delivery of tasks
• Correctness and completeness of given tasks
• Prompt providing of all relevant information to Line Manager
• Archiving of all entrusted and acquired documents in proper manner
• Coordinate project implementation of project related activities
• Co-ordinate technical, financial and administrative aspects
• Monitor the area’s operational activities and provide feedback to the management
• Follow up on the project/programme area monitoring system in close cooperation with the monitoring team
• Regularly monitor the execution of project related activities and results, provide feedback to the management
• Compile and document relevant information for collaborative activities and missions
• Design, implement and document meetings, workshops, seminars and other events related to the programme’s/project’s field of activities
• Support short-term consultants and experts of the project/programme to fulfil their tasks during their assignment
• Contribute to the project’s/programme’s strategic development
• Provide technical advice on project implementation to the management and support teams
• Keep informed about topics and developments related to the project’s/programme’s activities (e.g. through evaluation of the press, direct dialog, forum participation, public hearings, seminars)
• Develop and organize quality assurance
• Participate in identifying needs for external support and advice
• Propose new initiatives/ improvements, make policy and strategic recommendations
• Monitor the project progress and provide feedback to the management, with the support of and in close cooperation with the monitoring team
• The field coordinator will be responsible on the coordination with external stakeholders in the matters related to the project’s activities
• The field coordinator will be responsible on the internal coordination with support departments on the matters related to the project
• Participate with AGO relevant colleagues in developing the project’s work plan, procurement plan, and budget plan
• The field coordinator will be responsible for ensuring effective implementation of the project’s activities in collaboration with the project team
• Effectively prioritize tasks and seek guidance from the line manager in case of any unclarities
• Any other tasks or responsibilities that will be delegated to him/her by the line manager.
• The Employee is obliged to follow AGO Code of Conduct, National Staff Policy and Internal working rules, safety and security, fire safety regulations and other obligatory procedures and regulations related to his work.

Reporting and communication:

• Document best practices and lessons learned.
• Identify and report success stories.
• Preparing reports in regular basis and according to the supervisor request and project needs.

Networking / Coordination:

• To coordinate and collaborate with local authorities and other stake holder in different levels of the projects.
• Insure having strong collaboration with other local and international NGOs
• Attend any possible conferences, clusters…etc.